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August 13, 2010

Focus on What You Do & Tell us What it is

More from my promotion boards experience.

It is very important to describe positions well.  Generics just don’t do it. Never accept the same description as your predecessor or the same one that “like” officers have.  For example, saying that your PRT is one of 31 PRTs in Iraq w/o saying much (or anything) about the particulars is unhelpful and, IMO, indicates a certain intellectual flabbiness.  Also be very clear about who you manage, how many and what they do.   Recognize that quality and diversity count.  Managing 100 low level employees who all do well established and similar things may not take as much leadership as running an operation with ten colleagues doing a variety of changing duties.

Experience counts in similar ways. It is possible – and I have seen – people get twenty years worth of experience in five years. It is also possible to get five (or less) years of experience in twenty years. Some people just repeat the same sorts of things.  I suppose they are getting better at doing them, but it doesn’t add much to experience. It reminds me of watching CNN and hearing them claim that they have 24 hours of news each day. No.  What they often have is a half hour of news 48 times a day. Watching an endlessly repeating loop of the same event doesn’t add much to understanding. Experience can be that way too.
Of course, there is a caveat.  There is always a caveat.  You need to develop expertise and some specialties. Beyond that, simple variety also does not produce useful experience.  Focus is important. Ideally, experience should build on previous experience creating a capacity to do and understand more. Change for the sake of change makes no more sense that the opposite.   

Experience teaches, but learning is not automatic. If things just happen to you and you don’t think about them it may be useless energy spent. I was impressed when I could see how people learned from experience and applied it in analogous situations. This demonstrated not only that the experience was good, but also that the individual had the ability to reason by analogy and make reasonable distinctions among situations.

Finally, I am reminded of what Mark Twain said about not learning more lessons from an experience than it has to teach. The cat that sits on a hot stove will never sit on a hot stove again; of course he will not sit on a cool one either.

August 12, 2010

Getting Good from the Group while Avoiding Groupthink

The panel works a lot like a jury is supposed to work; it aggregates the experience of a reasonably well informed group, sometimes tapping into expertise that single individuals could not use.  Our group had five senior FSOs from various cones and with various career paths, alone with one member of the public for proper leavening. We made special efforts NOT to fall into either groupthink, where we have too much early consensus, or chaos, where we don’t achieve consensus at all. This meant initially ranking files w/o deliberation and then voting on those we thought were high, low or middle. 

I was surprised how often we came independently to similar conclusions. There were often overwhelming majorities on one side or the other. We discussed some of them briefly as a form of quality control. Perhaps more interesting than the near unanimity of the results was the fact that often the reasons for the decisions were very different. This made me more confident of the decision, since each person bringing his/her experience to bear on the aspect of the decision they knew the best had led to this aggregated decision. 

Of course, there were some close votes and those required more deliberation. Nobody tried to dominate the group, but each member came to be recognized as having particular expertise in some things.  I, for example, had more experience in public diplomacy and in running PRTs and that experience helped me understand if particular claims or achievements were really significant or just things that would have happened anyway. I could also point to instances where officers had tried very hard to achieve a very difficult goal and even in failure had demonstrated the characteristics we are looking for in our senior leadership. We tried not to penalize innovators, even if their reach sometimes exceeded their grasp, but of course you have to draw distinctions between innovation and recklessness. This is not always as clearly evident as we might like. I was glad to contribute my own expertise and grateful that my fellow board members also brought a lot to the table.

I believe we made good decisions and that our group decision was better than any one of us could have done alone.

June 28, 2010

Due Dilligence v Data Sufficiency

Studies show that you feel more confident about a decision as the amount of information you have grows.  Unfortunately, the same studies show that increasing information does improves decision making at a diminishing rate and at some point, usually around seven discrete pieces of decision criteria information, the efficacy of decision making actually declines.  But confidence continues to rise. It is usually a bad thing when confidence overtakes capability.

I am facing this problem all day, every day, on my promotion panels. I take this responsibility very seriously and I can emphasize with everyone I am judging.  I am always looking for the additional piece of information that will make my decision more certain and my certainty grows with each additional fact I find.  But then I recall the science on human decision making.  Perhaps my certainty is unjustified and undesirable.  I feel better about what I am doing but I am not doing any better.

Seven is the magic number or maybe the logical limit.  It is no coincidence that many thing in literature and myth come in sevens.  You have the seven deadly sins, seven wonders of the world, seven samurai, seven habits of highly effective people, seven voyages of Sinbad etc.  It is also why telephone numbers originally had a maximum of seven digits, of course broken up into smaller subsets.  Our minds simply aren’t well designed to keep lots of information both available and sorted.  We are not the logical decision makers portrayed in the movies and maybe in our own minds.

So we make lots of our decisions using heuristics – rules of thumb roughly derived from experience and previous successful decisions.  These work fairly well if the current situation is well understood and analogous to past ones and if we are aware that we are indeed using these rules, so that we can make appropriate allowance and adjustments.  I think a lot of this is happening in our judgments.   I also believe that it is working reasonably well because of the diverse and relevant experience represented on our board.  Of course, I have to keep reminding myself about that problem of growing confidence and declining effectiveness.

Sometimes you just know all you can. It may not seem enough, but it is time to decide. All decisions are made under conditions of some uncertainty. Otherwise there is no need to make a judgement.

Our scope for serious errors is not great. Almost all the people we are considering are well qualified.  Beyond that, we reach fair convergence among those near the top and the bottom of the distribution. This tends to happen BEFORE we talk it through, so it is not based on overt groupthink. Since the numbers of promoted and low ranked are relatively small percentages of the total, I think we can be confident that most of those “belong” or “deserve” to be where they ended up.  I worry a little about those right near the cusps.  But I don’t see any way to increase effectiveness, although it is pretty easy to increase confidence.

June 22, 2010

Intuition in Decision Making

ChimpI said that I wished I had done promotion panels before, but in many ways this could not have come at a better time. Almost every file I read gives me some ideas and examples (sometimes negative sometimes positive) of what I should do to prepare for my post in Brazil and what I should do when I get there.  Reading file after file and being able to compare various activities, personalities and responses over diverse situations has been an excellent “case study” education.

We did case studies in business school and the method is generally used in most professions for good reason. It provides the benefits of experience w/o having to suffer all the hard knocks it would take to get it yourself. Of course, in many ways it is not as good as personal experience, but it does have some advantages (besides knock avoidance).  

When you read through lots of cases, you can discern patterns. You develop a kind of intuition. Intuition has a mysterious connotation, but it doesn’t have to. Intuition develops as you get familiar with many situations and many patterns.  You cannot always explain why you know something and intuition has an aspect of a feeling, which is why it is seen as mysterious. I don’t think you should rely on intuition alone, if you can gather facts and make distinctions. You should use all available tools to make important decision, but developing a feeling for patterns should be one of the tools. This is wisdom.

Along with intuition comes the capacity to reason by analogy. This is another “mysterious” process that people often cannot quantify. They just see the connections or the similarities.  Many great ideas and successful ventures start off when somebody reasons by analogy. As with intuition, this methods should also be tested and supported by facts and analysis. I call this “due diligence.” I am actually using the term technically incorrectly, but it conveys to me the need to check out assumptions even when you don’t think there is much need to do so. I think it is good to make very clear the nature of the analogy and how the new situation is similar AND different.   

If you have a successful pattern, it is tempting to use it everywhere you can. This is a solution in search of a problem. Give a man a hammer and everything starts to look like a nail. People are often enthusiastic about  intuition because it can mean not having to do the hard work of thinking. Careful analysis can compensate for this enthusiasm.

With these caveats, intuition and reasoning by analogy are very powerful tools that deserve more respect than they sometimes get.    

May 13, 2010

A Nation the Makes and Builds Things

Can Americans still make stuff? Do we have excellent companies that operate w/o a lot of debt, stick to their business and operate with a lean staff? Can we Americans reinvent ourselves again? I think so.

Nucor headquarters in Charlotte, NC

C&J attended the annual shareholders’ meeting of Nucor steel. We have owed a few shares of Nucor since the early 1990s, but this is the first time we have attended a shareholders’ meeting of any kind. Despite our lowly very small shareholder status (we own 200 shares out of the 315 million shares outstanding), everybody was friendly to us. The CEO spoke to us and seemed to remember our names. The chief financial officer took a few minutes to explain the Nucor philosophy.

I bought Nucor nearly twenty years ago because I liked the philosophy of the company. I read about Nucor and its famous CEO Ken Iverson in In Search of Excellence when I was in B-school, but it took me around six years to pay off my student loans and be able to invest in anything at all besides paying off loans. After all those years, it still seems to be an excellent firm. There are more than 20,000 employees, but the firm is run with a corporate staff of around seventy-five. Top executives do not get company cars, corporate jets, executive dining rooms or even executive parking places at the headquarters. Nucor is headquartered in Charlotte, a medium sized city and its operations are generally located in small towns and rural areas, where costs are lower and American work ethics strong.

Nucor was an American pioneer of electrical arc furnaces, which let it run smaller and less expensive mills called mini-mills. While the big steel was literally rusting away, Nucor’s mini-mills were making steel in America that could compete internationally. These mills can easily process and recycle scrap and steel is the most recycled material on earth. Nucor recycles a ton of scrap every two seconds.

The Harvard Business review rated Nucor CEO Daniel DiMicco and the management team as one of the best in the world, pointing out that the list of the best CEOs overlapped very little with the list of the most admired or the most highly paid.

The economic downturn has hurt Nucor too. The firm made a profit every year from 1966 through 2008, but lost money last year, although made money again in the fourth quarter. Nucor’s cost structure is highly variable and counter cyclical, i.e. the prices of scrap metal and energy tend to decline when the economy declines. This has helped Nucor stay profitable through hard times - until this last year, of course.

Companies like Nucor show that Americans can still make big, heavy industrial things profitably. This is the example I have, but I know there are many others. As I wrote above, I first learned about Nucor when I read In Search of Excellence. That was back in 1983, when America was going through hard times as we are today. There was a crisis of confidence and many people thought that our best days were behind us. They were wrong. Americans know how to reinvent themselves. We did it before – many times – and we can do it again and we will do it again.

May 12, 2010

Buying Stocks

Please note that I am on the road w/o the cord to download pictures. I can update the blog, but I will have to add the pictures later, so stop back if you want to see the pictures that go with the trip.  

I drive down I-85 all the time on the way to the tree farms, but I never go south of South Hill, VA. As far as my personal experience goes, the world could just end ten miles south. I would have no way of telling. Well today I went a bit farther and I can report that it looks a lot the same.

We drove down to Charlotte, NC to attend the annual stockholders’ meeting of NUCOR Steel. I have never been to a stockholders’ meeting before, so I thought I would enjoy the experience. My shares are worth almost nothing in the great scheme of things, but they still have to let you in even if you own only one share.  

NUCOR is one of the first stocks I bought in the early 1990s and one of the few that I still own from that time.  It grows reasonably well and pays a regular dividend, but that is not why I bought it. I liked NUCOR because I read so much about it in the business books I used to love. NUCOR is a mini-mill steel producer.  They were profitable at times when other American steel giants were rusting away. The CEO at the time, a guy called Ken Iverson, was one of the saints of the B-School set.  He was smart and innovative. He ran his front office with only a staff of a couple dozen, lean and agile.

Investing in stock was a great education for me.  It is much more interesting to look at companies when you have a stake, no matter how small, in the outcomes.  I no longer invest in individual firms. I don’t know enough about it anymore and other interests (mostly forestry) have dulled my never particularly acute business acumen.  It is better for somebody like me to stick to indexing.  But I still keep a few of the original stocks, among them NUCOR, which I admit I keep more for tradition than investment, as long as they do acceptably well.  

My most productive firm has been Vale do Rio Dolce, a Brazilian company that mines ore and exports a lot of it to China, so it has done well over the last decade.  It is also just a great company. I bought it in 2001 and keeping an eye on it has given me useful insights into business in Brazil and international trade in commodities.  So sad that I have to get rid of it this year, since it is a big firm in Brazil and it could create the appearance of impropriety when I am down there working for the USG.    

On the other end, I have a firm called Dyadic. They make enzymes potentially used to create inexpensive cellulosic ethanol. That is how I got interested. Unfortunately, about a week after I bought it, somebody in a Chinese partner organization was found to have cooked the books. For a while it was dropped from the exchanges. When it came back, it was worth less than 10% of what I paid for it. Talk about bad timing.  I didn’t bother to sell it, mostly because it was not worth it. The broker commission would have accounted for a large percentage of the total proceeds.  Besides, I like to keep it around as a reminder against the sin of unwarranted pride.  Since then it has come back a little, but I don’t expect ever to break even on this investment. That is the one that made me understand that my confidence in investing had overtaken my competence. I had a reasonable understanding of the product and the markets, but the accounting thing is just beyond my ability.

When you add it all up, I probably have made as much money in the supermarket (buying things like spaghetti sauce on special) as I have in the stock market, but I have made a little and it was more interesting than just putting the money into the bank. I learned a few things along the way about how business works and I learned that the market is smarter than I am, hence the reliance on indexing. People who learn that lesson young are usually better off than those who learn it when they are older, or not at all.

I will write about how the NUCOR meeting goes tomorrow.

May 09, 2010

Appropriate Levels of Leadership

I make distinctions among the terms leadership, management and administration, but when I wrote to a respected colleague that government should lead but not manage, I couldn’t make explain it well enough to make the distinction clear to him. The distinctions are subtle and not universally accepted, but I think we have to make them and much unpleasantness results when we mixed them up.

Lots of books and seminar graduate seminars have addressed this question, so I am not going to say that mine is the final word or that the concept is settled. One of the many websites I found had a good and simple explanation that leaders lead people and managers manage tasks. Let me add that administrators administrate the rules. I think another good distinction is that leaders tell you why, mangers tell you how and administrators implement it.

Of course there is significant overlap, but there are also decided tendencies among people. My track record, which now goes back more than a quarter century, shows that I am a better leader than I am a manager and I am a downright poor administrator because I tend not to follow rules carefully enough. (Administration means following rules, while leadership often means changing them) I learned this the hard way, but I did learn. I few years back I turned down a position that would have led to promotion because the job consisted largely of administering rules. I told my incredulous bosses that if they put me in that job, sooner or later I would screw it up with some sort of unwarranted “innovation.” You have to know your limitations. It is simply not true that everybody can learn to do everything and it is important to know what you can do ... and what you can't.

If you look at successful leaders, you often find that you are really dealing with a team. You have a leader who makes broad plans and statements and has valuable insights. And then you have a good manger working nearby who makes these things work. A good leader should never hire a deputy who is like him/her. They need to have complementary skills and temperament. Harmony comes from the differences. There is often a crisis of leadership if the manger moves into the leadership position. Excellent mangers may ostensibly have the skills and qualifications to be excellent leaders but lack the temperament or the vision. On the other hand, leaders w/o good management skills or backup can drift aimlessly from one big, good but unimplemented idea to another. Deploying a great talent in the wrong time or place is the stuff or tragedies, all the more poignant when it brings down someone who has been wildly successful before.

Different situations call for different types of leadership, management or administration combinations. Leadership is usually most necessary when there is difficult to predict change. The cliché phrase used to be “paradigm shift.” Somebody needs to lead the way out of the old way or into the new one. In the case of significant discontinuous change, there is no reliable experiential road map to go by. Somebody needs to make a new path. This is very exciting and often very creative but also dangerous and destructive. Leadership must be flexible and arrangements are ad-hoc. Most of us do not like to live in such interesting times, although we do like to read about them, watch them on TV and imagine how we would have done better than those who actually called the shots.

If conditions are stable and predictable, leadership is less important. In fact, you can often get by with administrators and bureaucracies. The word bureaucracy is often used pejoratively, but bureaucracies can be phenomenally robust and efficient. Bureaucracy is based on rules and if the situation is well known, stable and predictable, you can make rules that actually work. The working of a computer is like a bureaucracy. It makes a series of if-then decisions and quickly comes up with reasonable results. But one reason it works so well in the cyber context is that computers don’t have personalities and they don’t get bored. People tend not to like bureaucracies because they limit or eliminate creativity. You simply are not allowed to deviate from form AB5055 or make up your own unique interpretation. If you do, it can have repercussions throughout the system.

Most organizations have mixtures of types, with some core functions administered in bureaucratic ways, some discretion among mangers and some leadership that responds to changes and takes risks. Success depends on deploying each appropriately.

So what about government and society?

I am not being facetious when I say that I love government and think that it is so precious that it should be used sparingly. Stable government is the prerequisite of civilization and a reasonably efficient and honest (or at least transparently corrupt) government, one that can and does protect property rights, is the prerequisite for a market economy. That is why true market economies did not develop until the around 300 years ago, along with the democratic revolutions, and why there are still some places they don’t work. But as with medicine, hearty food or fine whiskey, some is good but too much is unhealthy or even poisonous.

The old, "A man's gotta know his own limitations" saying goes for big organizations too.

Lots of people have tried to explain the failure of government planning or socialism by referencing its lack of congruence with human behavior (i.e. people are greedy; they like to keep what they earn etc). Those things are important, but I don’t think this is the big flaw. Until the democratic revolutions of a couple centuries ago, all societies were top down (the king, pope or emperor told you what to do and when to do it, even if poor communications allowed people to avoid them day-to-day) and all complex societies relied heavily on government rules. Most pre-modern governments tried to establish "fair" prices and many societies even enforced specific rules for how people of various classes and groups were allowed to dress. It is indeed the case that power tends to corrupt people who have it and that somebody always takes advantage of opportunities provided by big government, but EVEN IF everybody was honest, unselfish and smart, it still wouldn’t work.

The problem for planners has to do with change and information flows. You can manage risk, but uncertainty creates real challenges. Effective planning requires a reasonable ability to predict future developments.To do this, you need to have a fair idea of what is happening right now and the relationships among the parts of the system. Even with the help of super computers, it has been impossible for central planners to aggregate and understand even a day’s worth of economic or social data. We (humans) do not do complexity well. So if you want to system to work, you have do it with a division of labor and you have to allow significant autonomy of decision making to smaller and dispersed units and individual. These people have the information about their limited spheres. They also have the incentive to use it well. Their millions of decisions are aggregated through the market mechanism. This is a positive good thing anyway. It is called freedom, but let’s just stick to pragmatism for now. It works better than the alternatives in the long run.

Now how about a paradox? We often hear criticism that we don’t have a plan for how to deal with big things like global warming, natural disasters, economic change etc. When people say this, what they mean is that we don’t have a centralized government blessed plan. But that doesn’t mean we have no plan. Actually, what we have is a process of distributed decision making. I have a plan for those things that are important to me. I seek information about these things to improve my chances of being right. Everybody has a plan and the total planning is greater and better than if some really smart officials did one big plan for us all. Beyond that, the distributed decision making is more robust. It may never be 100% right, but it can quickly respond to changes. It doesn't work all the time; It just works better most of the time.

Having a process to make decision is more important than having a specific plan. The example I used to use was kayaking down a rapidly flowing river. I cannot tell you exactly what I will do when I come to a particular patch of white water or rocks because I am not sure of the conditions. But I am reasonably certain that I will know what to do because I have a process to make those sorts of decisions.

To sum up, as I have said on other occasion, government has a crucial role in providing the legal and often the physical infrastructure that allows people to plan for their own lives and prosper. In times of crisis, government may grow and take on role that the people would generally do by themselves. But when the crisis is over, it should again shrink down to its appropriate tasks and size. This is what happened after World War II, when the enormous U.S. war machine, which had of necessity regimented the country to fight totalitarian dictatorships, reverted to peaceful and usually private leadership, management and administration.

Those totalitarians had detailed plans. We have a decision making process in the interaction between smaller government, individuals and organizations knit together with the mechanism of aggregated choice. I like our system better. IMO, this is the more natural system. In a working ecology, various forces work themselves out in relation to each other w/o a plan, but with a process. You can see how it works in the picture above. Nobody planted any of those things, but they are sort of spaced out right anyway.

April 25, 2010

Bugging Out

Mob at Marine exerciseOur exercise is over. After a mob protested at the embassy and suicide bomber blew himself up, causing a mass casualty event. We evacuated the embassy. The role players did a really good job. The Marines responded well.  It was a good experience for all.

This was literally a "rent a mob". Contractors hired these guys to play angry locals. The same thing happens in real life, both in the U.S. and abroad. Whenever you see "spontaneous" demonstration, you are probably seeing a rent a mob at least in the core.  The professionals do a better job in front of the cameras anyway.

I learned or relearned some lessons about roles.  It is interesting how people play and become the roles assigned them, even if the assignments are mostly arbitrary.  Of course, we did have a artificial environment, but it reminded me that we have to be careful not to become our jobs, because you want to have something left with the playacting is over – in real life too.

Below is the tank wash.  As the amphibious vehicle come out of the salt water, they get washed down.

Tank wash 

Below is the Marine bar "Iron Mike's"  Iron Mike was one of the "real Marines" revered by all. 

Iron Mike 

Below is the obstacle course on the way to the ocean. I walked the course - and AROUND the obstacles - on my way back and forth to the beach cottage.  I did leap over a few of the logs until i skinned my knee. Not as tough as I used to be. 

Obstacle course 

March 16, 2010

Work-Life Balance

http://johnsonmatel.com/2010/March/Museum/magnolia_flowers_at_Red_Cross_on_March_15_2010.jpg

Balancing work and the rest of your life is never easy. An NPR story on results-only work environments reminded of that.  I once ran a unit with around forty-five professionals, most of whom telecommuted a couple days a week and since my current staff and I enjoy flexible work arrangements, I think I can add something to the debate.  

Telecommuting and flexible hours can work well and increase productivity and morale at the same time, always a plus, but whether or not you can have flexible hours or work at home first of all depends on what you do.  Of course, if you work in a factory or a construction site, if you are a farmer or a fireman, you have to go to a specific work site.  We are mainly talking about jobs connected using Internet. 

One of my challenges in managing ROWE (I will call it by NPR’s term, which is better and more inclusive) was perceived fairness.  Jobs where people can work by themselves or collaborate online are easy candidates for ROWE.  But some jobs require actual physical presence.  In most offices, those jobs tend to fall near the top and the bottom of the organizational chart.  Let’s start near the top.

A big part of management and leadership is just being there and being seen.  Another is making personal connections, sometimes through the simple serendipity of being there. The now classic business book, “In Search of Excellence,” talked about management by walking around.   All great leaders know this intuitively and most good managers want to do it. Leaders also know that if they are not seen, they may not be heard from again. But sometimes when you promote an excellent worker to a management position he/she thinks it is unfair to ask him/her give up the ROWE.  Actually, leaders are always living in a ROWE and their results generally are produced in person.

On the other end, you have people who must do actually physical work.  Most obvious are people who clean things or set things up.  In my case, I had people who had to physically assemble outreach packets etc.  They complained that they could not telecommute, mentioning the injustice of it all.  You can see the problem from their point of view.  They are often paid less than average and have difficult time juggling work and family responsibilities. But there is nothing you can do for them except encourage them to try to get one of the jobs that has ROWE.   I found, however, that some don’t want those jobs either, because of the added responsibility, which leads me to the next aspect – responsibly.

ROWE requires greater self discipline on the part of the worker.  There are some people who just cannot handle it and I had to suspend some privileges.  But perhaps the trickier problem comes from those who work TOO hard.  They never really clock off.  For a while, I used to check my blackberry before bed and send off a few messages.  I was often surprised to get immediate responses from people still working.  Maybe they were just doing what I was doing, but I suspect not, since my inquiries were unusually one line reminders, while the responses I got for them took real work.  I used to have to tell them to stop working to avoid burn out.  AND I had to stop sending messages after 7pm or before 7am and tell others to do the same.  If people think the boss is working, some of them will work too, no matter what you tell them. 

The irony is that you have to lead by lazy example.  I “work” around ten hours a day, but in the middle of that day, I usually find time to run or take a walk. I find that it actually increases my effectiveness and not only because it makes me feel better. So much of our work is now online collaboration. It makes sense to sent something out and then get lost so that others can do their parts in peace.  You often don’t add value by hanging around and can actually subtract some.

ROWE has some interesting social and organizational implications. I am not sure if it strengthens or weakens the power of the employee or the power of the organization. A bad boss can become a tyrant by demanding 24/7 responses. On the other hand, employees can more easily ignore him. I suppose a lot depends on the relative power of each going in. 

It will save companies some money. I thought of using “hotelling” where ROWE employees share office space on the assumption that everybody won’t be there at any one time. I didn’t get very far with this and had to back off.  But it will come. It doesn’t make sense to have a whole suite of empty offices. Future office buildings will feature more open and common space to handle the surges, but less daily personal space.

I believe in ROWE for myself and others.   

But not all mangers like ROWE.  Some personality types just like to have people around to boss. I have to admit that I sometimes feel a little lonely when I walk past empty offices, but it is the way more and more firms will be organized in future.

People will do things in a decentralized way.  In fact, we have already outsourced many of our routine tasks, such as most copying and compiling.  FedEx, UPS or the Post Office can now do most of your logistics. Cloud computing will take care of your data processing and there are firms that will handle all your HR functions.  Maybe we will all become firms of one or two people, teaming up with others on an ad-hoc basis and cooperating and connecting via communications technologies.

I remember more than twenty-five years ago I heard a motivational speaker say that everybody was in business for himself.   He explained that nobody takes care of you as well as you take care of yourself.  You had the responsibility to keep yourself current and trained by seeking education.  You had to make sure your skills were up to date and that you have access to everything you need.  You couldn’t count on your employer to do that, he said.  We were effectively our own company that sold our serviced to our employer(s).  I thought he meant it metaphorically, but he was right in very concrete ways.  We should all think of ourselves as a company that we own and manage and ask whether we would buy stock in ourselves and whether our work-life balance makes it the kind of place we want to live and work. 

If not, maybe a little R&D is in order.

BTW - the picture on top shows the first magnolias blooming near the Red Cross. 

March 15, 2010

We Stand on the Shoulders of Giants

Wagon train painting from Smithsonian Museum of American History

We cannot patent ideas. Patents can protect only the physical manifestations of ideas, not the ideas themselves. This makes sense from a practical legal point of view. But we think of technology too narrowly when we concentrate on equipment and machines that make our world so different from that of our parents. A technology also refers to the human skills, habits and even cultures that help us solve problems and achieve our goals. These broader aspects of technology often explain why physical technologies sometimes fail to transfer or fail to flower outside their places of origin.  When we sell somebody a computer, we just are not transferring the whole technology, even if we have included the latest software. 

Misunderstanding of the breadth of technologies is an important reason why we fail to understand other contemporary cultures or people of other ages.  We tend to think that they are just like us only wearing funny clothes or that they are so different as to be almost a different type of human. Both these formulations are wrong.  Human nature remains similar, but it is amplified, altered or attenuated by technologies available and used. 

Physical technologies are easy to see.  An ordinary person in a culture that has developed automobiles can move many times faster than the fastest runner of one that has not. Intellectual technologies are harder to see, but can convey similar advantages. For example, the greatest mathematician of 1000 years ago could not pass a high school math course. Many of the quantitative techniques we use were just not invented. There was no calculus back then.  Statistics were in the alchemy stage. Even those calculation tables were not around.  Would it be possible to think as clearly about physics or engineering if you just didn’t have those mathematical and calculation tools? 

If I can indulge a little with my own experience (since this is my blog post), I can explain a growth of technologies and how it affects skills. I graduated with my MBA in 1984.  I am certain that I could not have gotten an MBA at all in 1974 and I believe that by 1994 (or today) I would have an easier time in school.  The reason is the presence and removal of limiting factors.  I cannot do arithmetic.  Arithmetic is not the same as math, but until calculators became common nobody could handle higher math unless he was also passably good at the simple skill of “ciphering.”  In 1974 sophisticated calculators were not available or affordable. Ten years later they were. Calculators are good; computers are better. By 1994, computer programs were commonly available that easily could do regression comparisons and multivariate analysis.   

These improvements in technology removed the tedium and routine repetitive work and allowed us to use our brains in more innovative ways. We used to think of intelligence in terms of ability to remember a lot of facts and do quick calculations. (I call it the Spock trap.)  These are things that machines now do for us most of the time.  In humans we now treasure the kind of intelligence that can make intuitive and creative leaps. Technology removes a limiting factor and makes the next step possible.

There are less obvious advances. One of the most important is in the realm of organization.  The Framers of our constitution studied political systems ancient and (to them) modern, but they found no example of a successful large republic or one with consistently peaceful transitions of executive power over long periods. That is because there weren’t any. Humans had not yet created that experience.  Our Constitution is based on Greek and Roman models leavened by the practical experience of British practices supplemented by examples from elsewhere.  (A big failing of the Romans is that they never solved the chief executive succession problem. We were forewarned and did a good job with that.)

James Madison’s or Alexander Hamilton’s reading list was impressive, but all the experience of the 19th and 20th Centuries, when many new forms of governance were tested in real world situations was unavailable to them since it still was in the future. (A good book about the thinking that went into the U.S. Constitution is Novus Ordo Seclorum by Forest MacDonald) Imagine trying to explain political theory w/o being able to reference anything that happened after 1787 and you will begin to understand their handicap.

How about economics?  The guys who wrote the Constitution could have read Adam Smith's Wealth of Nations, but all the economic theory and experience with markets on which we now depend were still in the future.  It is amazing how well Hamilton did w/o those things or examples. In my own lifetime, we have seen a revolution in our understanding of economics, with various intellectual technologies, such as behavior economics and new means of measurement.  It is now much easier to understand what and why people are acting in the economic realm.  

We all stand on the shoulders of giants of the past and it is no disrespect to them or foolish pride on our parts to acknowledge that our position gives us greater vision than they enjoyed.  I am always struck by the incongruous combination of sophistication and short-sightedness among the masters of the past.  Plato and Aristotle struggled with concepts that we can easily address because they and others have shown us the way.  It is churlish of us to look down on their mistakes but silly to ignore them.  No intelligent modern man could base his philosophy on Plato any more than a modern doctor could stop his study with Hippocrates or a physicist could understand the universe by studying Thales. But we owe much of our modern understanding to the starts they gave us.

So,  we can talk about physical, intellectual, scientific, cultural and organizational technologies. But I think there have also been improvements in moral technology. I know this is controversial and I am not saying that most people have become morality better; I am saying that ordinary people have access to a better “moral technology," which give even ordinary people access to moral power that only the most fortunate had in the past.  That is not to say they use the power wisely any more than a driver of a fast car necessarily puts all the horsepower to good use. 

As somebody who loves the classics, I treasure the ancient texts. I know that people will remind me that Aristotle addressed ethics, almost 2400 years ago and we have had access to the Bible for nearly 2000 years.  What has improved?   Most important, IMO, is that more people can think about these issues.  We have greater literacy and much greater access to the great books. We have also expanded our experience to include the wisdom of a greater variety of cultures. We also have the benefit of thousands of years of experience. We could claim that the clash of cultures in the Roman world was every bit as real as we face today, but never before has the contact been so rapid or intimate. In times before significantly before our own, news and people moved only as fast as a horse could walk or at best a ship could sail with a good wind. Most people lived their entire lives within a few miles of the places they were born. People simply did not have the diversity of experiences we do today.  

It is a lot easier to believe a set of morals is THE only truth if you never meet any good or intelligent person with a conflicting or contrary opinion. Moral or ethical awareness improves and develops when challenged to address new experiences, different ideas and diverse people. 

There is also the accumulated effect of experience. The knowledge of the Holocaust and a visit to Auschwitz will certainly affect a moral calculation. Some of the ends justifying the political means or "collective" will so completely overriding the priorities of individuals makes much less moral sense if you know about the Gulags.  

So we have to be realistic. We don’t expect that a man with a hammer and chisel can beat a steam drill (remember the John Henry story). Technology multiplies the power of human muscle. It also can multiply the power of human intelligence and improve human thinking and judgment. This is hard to believe. We like to think that the great thinkers of the past, or of other cultures w/o some of our technologies of thought, would be able to fit right into our intellectual context, but it is unlikely. Besides to obvious historical excitement, I think it an able modern scholar would be disappointed with a technical discussion with Plato, Aristotle, Confucius, Pythagoras or Leonardo da Vinci. We have "conversed" with them already through their writings and have developed further their best ideas in light of knowledge and experience they could not have.

I have had this disappointing experience on a smaller and modern scale on several occasions when I have met authors whose work I admire.  Many times, their knowledge of their topic peaked on the day they finished the book I read and loved. It makes sense. They poured themselves into what they wrote and after that forgot some of the details, maybe they moved on to something else.  Of course, it is often very interesting to learn about their subsequent ideas, but that is another story.

Think of it this way. Most of us try to improve ourselves and learn new things. If you take a rigorous course of study, are you better before or after … or are you just the same? If you don’t feel you can improve, you would be foolish to spent the effort. And if you believe you are better after the learning (internalizing the new intellectual technology) you must also understand that someone w/o access to what you learned would be in the same situation you were before you became more enlightened.

March 02, 2010

Intellectual Property

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I finished the first module of the distance learning course on intellectual property rights today and I thought I might put make a short write up of some of the take-aways. 

Intellectual property rights give the holders the exclusive rights through things like patents, trademarks, geographical indications, copyright, trade secrets and other undisclosed information.

The idea is to increase sharing of ideas and innovations, while protecting the rights of those who came up with them for specified amounts of time.  Without protections, most people either will not work very hard to come up with new things or they will try to keep their innovations a secret.   This is exactly what happened in times past and still happens in places where intellectual property protections are weak.   

The U.S. was an early leader in the specific protection of intellectual property.   It is written into the first article of our Constitution (Article 1, Section 8, and Clause 8) and it is one of the contributing factors to our nation’s rapid progress in the sciences and practical technologies.   Ben Franklin, a prolific inventor, was at the Constitutional Convention.    He invented (or perfected) bifocals, the lighting rod and the Franklin stove, among other things, but he refused to patent any of them, preferring to share them with all of mankind.  He had already made enough money by then and was devoting himself to public service.  However, he and others clearly saw that most inventors and innovators would not find themselves in Franklin’s happy condition or mindset.

The dual need to share and protect is reflected in patent law.   A patent give the holder the exclusive right to structures and methods that result from his idea, but only for a specific time and only on the condition that the inventor publicize the specifications.   Beyond that, the patent protects the physical manifestations, not the idea itself.

Copyright refers to the rights of authors and composers to control their work and it is under a lot of strain these days.    You have always been allowed “fair use”.  That means I can quote or take ideas from an author’s work if it is used as part of a new work and it not just copying the whole thing.   This worked well enough until it became easier to copy with Xerox and got even worse with the easy cut and paste or computers.  Now we have a whole new artistic/literary/musical genre of “mash-up.”  It is hard to tell where one work leaves off and another starts.  Beyond that, some artists don’t like their work to be altered.   The details of this are beyond my expertise (and frankly generally beyond my interest) but it makes a difference to some people.   Some countries give authors & artists the rights to control their work long after it has left their hands.   They often call these “moral rights.”  That was part of the controversy when Ted Turner wanted to colorize the classics.  I can see both sides in this case.  It is more fun to watch a movie in color and many of the kids will not even look at one in black and white.  But the techniques of color are different from those of black and white.   It may become a significantly different work when it is colorized.

Trademarks and trade secrets are a little different.  These things usually are not very profound, although they are the things most familiar to us.   You have the golden arches, Colonel Sanders’ face, or the unique way Coca-Cola is written.  They are meant only as a means to differentiate products.  The most famous trade secret is the formula for Coca-Cola.    As much as l like the stuff, the world would not end if it was disclosed, but it would make it a lot harder to know I was getting something I liked to drink or some knockoff.   A trade secret can be held indefinitely. 

I have a little more trouble with geographical indications. The Europeans tend to be much more interested in those things than we are, maybe because they have a lot more geographical distinctions. Many of the foods that we call by ordinary names are actually geographical indications. Champagne or Bordeaux come from a specific place in France. Products from other places should not be called by those names. The same goes for Bologna, Prosciutto, Colby, Munster, Parmesan, or Romano cheese. Lots of things have names that indicate their original region.  Many have become generic and we hardly think of them anymore. But others have retained the geographical protection. That is why you might find something Parmesan or Champagne modified by style. 

A more recently important and even more confusing piece of “intellectual property” is folklore or customs. So far nobody has been able to properly define this, since folklore and customs tend to cross national and regional borders and it is probably impossible to identify the original sources.   I suppose the Greeks could try to get a cut each time someone mentions a Homeric Hero (e.g. Ajax cleanser) or even Homer Simpson. Of course, the original Homer probably lived in what is now Turkey.  Go back more than a couple generations and it all becomes the common heritage of mankind and that is why I don’t think much good will come of this aspect of intellectual property.

I have five more modules on this particular course.  I suppose they will get harder.

February 07, 2010

Overtaken by Events

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We rarely solve big problems; we just go beyond them, usually by redefining our goals and priorities and often by employing knowledge and technologies that were unavailable when the problem was initially defined.  In other words, our vision of solutions for the future is often limited because those solutions have not been invented yet. We have a phase “overtaken by events” (OBE’D). It refers to facts, ideas or plans that are invalidated by subsequent events.  Most problems are not really solved; they are just OBE’D. 

Stuff happens sometimes for no reason we can understand

The future is uncertain by definition, but we have learned to manage risk.  Our increasing ability to identify and manage risk is one of the too often overlooked foundations of our complex modern civilization but we never eliminate it and there are many situations where there is so much uncertainty that we cannot even properly assess the risk, i.e. figure out the odds.  (I read a couple good books on this.  I recommend “the Black Swan” & “Against the Gods.”) This is what drives people crazy.   It seems counterintuitive to some, who seem to think that if we could solve our big problems if just worked hard enough and planned well enough.   We things go badly wrong, they look to blame someone.   Well, sometimes we just have uncertainty.  Shit happens in ways nobody could have reasonably predicted and sometimes in ways nobody could have predicted at all.

Not all of this is bad, however.  In fact it is mostly good.  There are upside and downside surprises but in the long run the upside surprises are more important.   Why?  Even if the ups and downs are distributed randomly, we can apply human intelligence to adapt to them.   Within broad parameters, the quality of our lives depends less on the good or bad luck we experience than on the responses we make to what comes along. We have to use an iterative approach that learns from experience and changes responses to changing circumstances.

Einstein was right when he said that we cannot solve problems with the same kind of  thinking that we used when we created them.  

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O Fortuna velut Luna

The best system is not one that plans in detail for all the challenges but rather one that is robust enough to adapt to changing conditions and exploit opportunities, one that embraces the statistical nature of the future and takes advantage of it. We need more of a planning process than a precise plan.  We cannot anticipate all the events but we can have processes in place that can recover from setback to adapt to changes. I think of it like a tool box and portfolio.   In an uncertain world, you have to diversity and empower those closest to evolving events. This is how markets work, BTW.

This is a harder sell than the dishonest or self-deceptive statement that you have anticipated and planned for all the eventualities.  Most people crave certainty and they love those who claim to have it, even when they know or should know it is bogus comfort.   We make systematic errors in the direction of imposing patterns of certainty where none exist.  That is why we think clouds look like Snoopy or Albert Einstein.  There is even a five dollar word for it “apophenia”.

Anyway the simple advice is to find or create adaptive robust systems that can survive downside shocks and move quickly to exploit upside opportunities, all the time understanding that the Lady Fortune’s Wheel  never stops turning.  (BTW I am thinking of this in terms of Boethius, not Pat Sajack and Vanna White) It can pull you up and down and some big things can come up pretty fast.

Now you’re cooking with gas

Natural gas productionOne upside surprise that is a real game-changer is the recent technological advance that allows us to get natural gas from shale deposits. In the last couple of years, we have made available natural gas deposits with more than the energy potential of all the oil in Arabia. A solution that was unavailable and largely unforeseen five years ago will change all our lives … soon.  I wrote about this a couple of months ago as I drove through the Pennsylvanian coal – and now natural gas – country.

Natural gas is the perfect partner for wind energy, since gas plants can be turned on and off relatively easily.   Wind is very good when it is blowing but it can cut off quickly.   In other words, it is unreliable w/o backup.  Nature gas is the backup.  

Natural gas can help us squeeze oil out of our transportation network. According to the linked article, “the chief obstacle to developing a natural gas infrastructure capable of supplying service stations and highway rest stops is regulatory. If that is removed—and here we do need government action—we could expect to see trucks, buses, and cars running on natural gas in a relatively short period of time. The reduction in greenhouse gas emissions would be considerable.”

This new energy future will not only help us free ourselves from the despots who control most of the world’s oil reserves (it seems like kind of a divine joke that most of the world’s easy to get oil is under such regimes) but it will also reduce greenhouse gas emissions w/o the draconian measures contemplated just a short time ago. Natural gas is cleaner than oil and much cleaner than coal in terms of pollution and in terms of CO2.

So a problem that was intractable with the conditions and technology of 2005 could be party solved in ways that nobody really anticipated. But we have to use our intelligence to make an upside surprise into good fortune … before it is OBE’D or Fortune's wheel takes another turn. 

Bright American Future

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The big Washington blizzard didn’t make AEI cancel the session on new American demographics and the discussion of “The Next 100 Million: America in 2050” with the author Joel Kotkin and a panel of experts chaired by Michael Barone.

Decline overdone

Experts have been saying that America is in decline since - even before - we became an independent nation. Kotkin acknowledges that someday these critics will be correct, but not today, and he paints an optimistic picture of our American future. America has a lot of advantages going into the next generation. It starts with demographics.

Americans still remember how to have kids; it is evidently no longer a universal skill

The U.S. is unique among developed country since we have a positive rate of natural increase. It is not very much above replacement level, but that is more than others, some of which are almost in free fall. America is also an anomaly in that in some of our suburbs wealthy, well-educated women sometimes have three or more kids. (I recall reading an article about the big families in affluent Loudon County next door to us.)  

We also still get millions of immigrants. That means that the America is growing older slower than other developed countries and the American labor force will continue to grow through 2050, while others suffer greater or lesser proportional decline in their productive populations relative to their dependent ones. The interesting thing about his data was that it also shows that the world's most populous country - China - will begin to suffer labor shortages (at least for skilled labor) very soon.  The Chinese labor force will start to decline as early as 2015 (yes, five years from now) as a result of their perhaps necessary but draconian one-child policy. (Long term predictions are always tough, but by 2050 the U.S. labor force is projected to rise by 42%; China’s will drop by 10% and Japan’s labor force will decline by an astonishing 44%).

More old people, fewer young workers 

This labor force decline will be accompanied by a big growth in the elderly dependent population, both in relative and absolute terms. The world has never experienced anything like this before and our lack of models will require adaptions we cannot fully anticipate. We are truly going where no human societies have gone before.

But America will suffer these declines later and less severely than most others. In addition, the U.S. has a very robust & adaptive economic system. National power is based on economic strength, innovation and demographic clout. Among the great nations of the last generation, only the U.S. will still have these elements in abundance in the next generation.

Managing genteel decline not the same as planning robust growth

This U.S. outlook contributes to disagreements with old allies. For example, the Europeans can also make demographic projections. They see that their populations will decline and their economies will grow much slower than ours. When your population will get smaller and your economy won’t grow much, you don’t worry very much about promising cuts in CO2. You need different policies if you are managing a genteel decline than when you are planning for robust growth.

The U.S. will change internally too. The growth of the last fifty years went mostly to the coasts.   The next fifty years will see a return to the heartland. Kotkin doesn’t say that all the little praire towns will be back, but space and affordable housing will draw people away from the coasts. He says that the whole idea of suburbs has become meaningless. There is more a blending of suburbs, cities and rural areas. Kotkin foresees what he calls an archipelago of villages. More people would be connected by new media in greener and less crowded communities. It sounds a lot like the Loudoun County communities mentioned in the article I linked above.

Today's ethnic & racial categories will not mean much in 2050

Much has been said about the changing ethnic composition of the U.S. population and in 2050 the white native born population is  projected to drop to around 50% of the labor force.  But how significant will this be? Kotkin pointed out how foreign the large immigration of Irish seemed in the 19th Century.  We just forget how different earlier waves of immigrants had been and how completely they have been integrated into our society. When my grandfather and his brother Felix came to the U.S., they spoke no English and probably had never seen an American before. There is probably no population on earth today that is so "foreign." 

The younger generation doesn't really care very much about race, with vast majorities in favor of interracial marriage, so by 2050 today's categories will be as meaningless as some of the national and religious distinctions made in our grandparents' childhoods. In other words, by 2050 nobody will care. 

Still some challenges and skills mismatched

The road to this bright happy future is not necessarily certain. We have a challenge of education, not so much college but technical. We might, in fact, be pushing too many kids into college when the more appropriate skills might be technical. Our community and technical colleges should be given a bigger role as providers of final or working degrees rather than way-stations to four-year colleges. Kotkin thinks it is just a problem of incentives. We reward careers in finance and law more than we do those who actually make useful things. If that changes, so will our career paths.

We have been able to import skilled labor, but that might be slowing. We have some competition now.  Places like Canada & Australia are also pleasant and welcoming like the U.S. They are also "countries of aspiration" and they drawing in some of the skilled immigrants.  There are also now more opportunities in many source countries, as people around the world reap the benefits of market liberalization reforms of past decades. Indian engineers, for example, now may have good opportunities at home.

The general pool of attractive potential immigrants is also shrinking, as birth rates drop even in those place that traditionally had very high rates of growth, such at Mexico and parts of Asia. A good example of what this pattern can look like comes from South Korea, which a couple decades ago sent millions of immigrants to the U.S. and now absorbs its own population growth, which is now much lower than that of the U.S. 

We need more Engineers & plumbers and fewer leaf blowers & Lawyers

We Americans screw ourselves, however. Canada or Australia favor the skills their countries need.  An immigrant with skills has a better chance of getting into those places. Our immigration policies give too little weight to the skills and education we can use in our economy. We are too "fair". We don’t need to import any more unskilled labor or even worse - people who don’t plan to labor at all.  We have the right to ask potential immigrants what they will contribute to our country. Besides the relatively small numbers of bona-fides refugees, we have no moral duty to admit anybody. As long as we will limit total numbers and we have a choice, we should choose the best and the brightest, not people we need to train before they can operate a leaf blower.

Unfortunately, unskilled labor can create its own demand.  My personal complaint is against leaf blowing. That is usually a job that just need not be done at all and if unskilled labor wasn’t so cheap maybe we wouldn’t do it very often. You can learn to use a leaf blower in about thirty seconds.  We don’t need more of those things. We are better off with people with useful skills. Some jobs - such as leaf blowing - are worth less than zero. I have discussed the value of doing nothing (with specific reference to leaf blowing) here & here.

Anyway, the AEI event gave me something to think about.  I will have to buy the book and read the details. I have to say – once again – that we are really lucky to have these kinds of events offered free or cheaply to anybody with the inclination to listen. 

February 05, 2010

Telecommuting and Snow Days

Snow in Provedence Park HOA

I gave my staff the option to telework today, anticipating the dreadful white monster said to be slouching toward us and expected to blanket Washington with 16-24 inches of wet snow by tomorrow morning. (The record snowfall in Washington is 28 inches, set in 1922.  If you want to follow the storm's progress the hashtag is #snowpocalypse.) I did that yesterday morning. Soon after, we got a notice telling us that telecommuting should be encouraged.  Good.  Now we got a further notice telling us that the government employees will get four hours early dismissal and this goes for teleworkers too. Not good. I know this is done in the spirit of fairness and of course we will comply with the directive.  I know that I will sound like a scrooge, but it really doesn’t make sense.

Presumably we are giving people four hours off so that they can flee the confines of Washington before they are frozen in place by the fierce winter storm. This is smart, especially around here where we are dependent on transportation systems that seem especially sensitive to weather.  But our telecommuting decision has already addressed that problem for those working from home.  They are already safely hunkered down in their warm cocoons and don’t need those four hours to come safely home.  If it were up to me, I would just let them work the full day.

I have long been a supporter of telecommuting and encourage it to the greatest extent possible. I fought to protect and extend telecommuting when I ran the IIP-Speaker office and have written in support. It is good for morale, the environment and productivity where appropriately employed. But telecommuting is one of those things precariously balanced on a slippery steep slope and it starts the downward slide to perdition when it transitions from being a mutually beneficial working arrangement to a type of defined right for an employee.

Social pressures weaken when employees are away from their bosses and colleagues. Working alone requires a lot more self-discipline than working where everybody can see you. There is significant temptation to use telecommuting as a type of semi-vacation day. That is why telecommuting is not for everybody and why it can never become a right.  A few people will abuse it and – sorry for the cliché – ruin it for everybody. Managers have to maintain an arbitrary power over telecommuting, i.e. we have to have the authority to call telecommuters at a moment’s notice and change or assign different work.  It is also important to specify that if telecommuters cannot do the work from home, they must make other arrangements.  In other words, you cannot claim equipment failure as an excuse. The telecommuter has MORE responsibility at home than he/she has at work.  Responsibility is a price of the freedom and flexibility of telework. 

I have a simple kind of karma rule for life. If things are not too big a difference, I call them equal.  My analogy is the vending machine. If I put my money in and the machine rips me off, I don’t complain.  On the other hand, if it gives me too much change, I don’t try to give it back.   It is just too much effort to care very much and if you care only in one direction, you are being dishonest.

Work and trust are similar two-way propositions. I don’t complain when co-workers take a little extra time at lunch and don’t expect complaints when people have to stay a little longer to finish work.  As a worker, I am actually in favor of leaving a little more on the table, i.e. I try to put a little more effort in than I think I “need” to. Since I assume that I overestimate my contribution (as we all do) this probably makes it objectively about fair. Most people are okay with that, but there are always a few bad apples who try to take as much as they can and give back little or nothing.

I learned these things from hard experience, BTW.  I will give one example. A few years ago, I couldn’t get in touch with one of my telecommuters for a couple of days. When I finally found him, he told me that his phone and computer had gone down and thought that was a good excuse.   When I asked him what he had done during those two days, he just repeated that he had been unable to work.   I think he was lying about the phone and computer, but that didn’t matter as much as the demonstratable result that he didn’t work for two days.  I made him take those two days as annual leave and took away his telecommuting privileges until he come guarantee that his equipment would work. 

There was much gnashing of teeth and some people thought that I was unfair and arbitrary. I would say it was indeed arbitrary, but it was very fair. I further believe that if managers ever lose the power to be arbitrary in this manner, that telecommuting is doomed to become something like those jobs in the old Chicago political machine, where people showed up for their city jobs only to collect their paychecks.

Returning to my original thought, there is no reason to give telecommuters four hours off. This would be an excellent opportunity to demonstrate why telecommuting is such a good thing. As I wrote in the original linked posting  telecommuting makes our organization more robust and less susceptible to the caprices of nature. We should revel in that, savor the success, not throw it away in a misguided show of magnanimity. It violates the social contract and just doesn’t make sense.   

November 24, 2009

The Bureaucracy Has No Memory

Dreary day in Washington on Nov24 

A significant part of my pay could be “performance pay” now that I am in the Senior Foreign Service (Senior Executive Service) and don’t get automatic increases.  I didn’t get to compete for performance pay for 2007/8 because of a technicality – Congress acted too late on my class’ promotion and we were not in grade long enough to qualify according to the State Department’s arcane rules.   (Ironically, however, they acted quick enough that I lost my overtime pay in Iraq and ended up taking a pay cut because of my promotion. It won’t be until the middle of next year that I make up the money I lost by being promoted.) This year I just didn’t get performance pay.  I am a little surprised.  

This was the last performance report that included Iraq.  Next year my Iraq experience will be buried under the relative obscurity of this Washington assignment.  If I didn’t deserve performance pay for Iraq, I certainly should not get it for Washington, so my prospects don’t look good. Iraq was about the best I can do.  I am beginning to feel unpopular.

In fairness, my colleagues are doing lots of important things in Embassies overseas and in Washington.  I don’t doubt the merit of those on the list. 

But being a PRT leader in Iraq seemed a bigger deal to the Department when they asked me to take the assignment. They dragged me out of the job I had and made me feel that delay of even a couple of days was disastrous.  It sure seemed important. Of course, the perceived value of a service declines rapidly after that service has been performed and there has, anyway, been a shift in priorities.   You get little advantage being tied to yesterday’s urgency, no matter how important they told you it was at the time.  

I said when I signed on for Iraq that I did NOT do it for career advancement and I was telling the truth.  I remain glad that I volunteered.  I derived immense satisfaction from doing the job there. I worked with great colleagues and I am convinced that there are people alive in Iraq today who would not be had we not done the work we did.   I would not change my decision.

Nevertheless, it bothers me a little to conclude that I would likely have been in a better career position, at least in terms of contacts & assignment prospects, had I not volunteered, had I kept and built on the good job I had in September 2007. Things moved along w/o me while I was literally wandering in the desert.  It is my own fault too. I did a poor job of reconnecting.   I thought I could just pick up where I left off; I was mistaken. 

Chrissy says that I don't get mad enough about these sorts of things and that I need to develop a stronger sense of entitlement. Sometimes the people who make the most noise get the most recognition. I tend to downplay hardships and achievements and I am not prone to anger. I am mad about not being recognized for my Iraq service, but this is about the extent of my rage.

"Do it because it is the right thing to do, but remember that the State Department talks a lot about the importance of the mission and the people who do it, but the bureaucracy has no memory."  That is what I will tell the people who ask my advice on taking on hard assignments.

It is a dreary, depressing day, both in terms of the weather (as you can see from the picture above) and my outlook, but the sky will brighten up and so will my situation.    I plan to wallow in self-pity for a little longer; then I will stop and try to do something useful again.  

November 17, 2009

Trench Warfare & Ending a Great Hatred

Alex and I visited the battlefields associated with the Petersburg Campaign and Robert E. Lee’s final retreat.   Petersburg gave the world a taste of what trench warfare would be like.  You go from Federal earthworks to Confederate earthworks.   As in the World War I, the armies were racing around the flanks.  It soon became a grim slog, a war of attrition.  The South could not win this kind of war. They just didn't have enough men or materiel. 

Alex at earthworks in Petersburg 

Above is Alex in front of some of the earthworks.  Below is a reconstruction. 

Fortification reconstruction at Petersburg 

Lee was trying to escape to the west, where he could hook up with General Joe Johnston, while Union forces tried to bottle them up.   Lincoln’s fear was that the war would go on and maybe turn into a guerrilla war.  The Petersburg campaign has that endless war feeling anyway.  They were regularly taking thousands of casualties each DAY.  The soldiers were becoming more accustomed to war and much more cynical. They came to understand that the war in Virginia was ending and nobody wanted to be the last man killed.  There is a good novel about this period called "Last Full Measure" that captures some of the feeling.

Soliders' house at Petersburg 

Above is a soldiers' house.  It looks like a playhouse, but it held four men.   Below is what is left of the crater. Union miners from Pennsylvania made a tunnel under the Rebel positions and blew up Confederate fortifications.  Unfortunately, the attack didn't go well.  Union troops poured into the crater and many were trapped there. It looks bigger in real life.  You also need to remember that there has been almost 150 years of erosion and filling in.

Crater at Petersburg VA 

America’s Civil War was remarkable in its ending.   In France, terror followed revolution.  The Russians and Chinese murdered millions of people in similar situations.  In fact, protracted Civil Wars almost NEVER end without significant retribution and bloodletting.   I think that I can safely say that the ending of the American Civil War was unique in human history.   The victors were generous and the vanquished honorable.  Because it happened as it did, we think of it as inevitable, but the decisions made in April 1865 were not foreordained.

Sailor Creek battlefield 

Grant allowed Lee’s soldiers to keep their side arms and their horses.  Robert E. Lee instructed his men to go home and become good citizens.  Most did.   

Fighting at Petersburg 

I know that some scholars talk about the “myth” of reconciliation and point to the problems that persisted. Some people still hold a grudge for Sherman's march through Georgia and the Carolinas. You have to ask the “compared to what?” question.  In most countries, more people die violently AFTER the wars.  Not in America.  Rebel leaders are usually executed.  The lucky ones are only imprisoned or exiled.  Not here. Can you imagine Cuba exiled welcomes back by the regime?  Russian exiles lured back were usually murdered.  

The Civil War was the worst war in American history.  The destruction was horrendous.  Yet after it ended … it ended.  April 1865 was probably the most remarkable month in world history.  This just doesn’t happen very often – or at all.   I think we should take time to think about this.  If others had learned from the Federal-Confederate example, we might have avoided most of the carnage of the 20th Century.   

Five Forks battlefield 

Above is a battlefield at Five Forks.  When the fight turned into a battle of attrition, most of the engagements were small, but this was a key turning point. Phil Sheridan defeated troops under the unlucky George Pickett, who was off having a fish dinner and didn't return until it was too late. The collapse of the Confederate position at Five Forks led directly to Lee's decision to abandon Richmond & Petersburg.  It was the beginning of the end for the Army of Northern Virginia and for the Southern Confederacy, and so Five Forks is sometimes called the Confederate Waterloo.  There is nothing much to see here today.  The trees and fields have grown back.  It is hard to believe that war was ever close to this peaceful, bucolic place.

October 26, 2009

Unlearned Lessons

Kayaks in Lake Michigan 

I participated in a seminar led by guy who had been on a CORDS team in Vietnam. CORDS (Civil Operations and Revolutionary Development Support) were supposed to do some of the development and coordination activities done by PRTs.  I was aware of CORDS but through talking to some older guys who knew about them. You cannot find much about them otherwise. It is the forgotten war and maybe the forgotten victory.

The professor pointed out that the insurgency in South Vietnam was decisively defeated after the TET offensive and CORDS cemented the victory.   After that, it became a problem of invasion from North Vietnam.  The popularly held idea that a bunch of insurgents, living with the people in the countryside, overthrew the South Vietnamese regime is just wrong.  We all remember the fall of Saigon, but we often forget that it was conquered by the armies of the North; big armies complete with armor and air support.  It wasn’t little guys in black pajamas.     

The successful counterinsurgency, including CORDS operation, was linked with the disastrous fall of Saigon and because we got the history wrong, usually w/o even thinking much about it, we were unable or unwilling to learn the lessons.  

The strategy associated with the surge worked in Iraq. We went from near defeat in late 2006 to a clear success (call it victory) a year later. I personally saw the change and felt its effects.  It was literally a matter of people dying or not. You can do all the academic analysis you want and round the words until they fit into square holes, but I am morally convinced that thousands of people are alive today because of what we did. PRTs were part of the surge and people like me contributed to the victory in Iraq. 

Our work at the PRTs may be following CORDS down the memory hole. It just doesn’t have many powerful champions and there are detractors. Some people are almost embarrassed that the surge worked, since they had so vociferously predicted its failure. Others have convinced themselves that success would have happened anyway.  Still others deny that we were successful at all since the situation is not a perfect as they could imagine. And then there are those who imply that victory or defeat in Iraq were/are just irrelevant.    

Some of the participants in the seminar asked me how State Department had taken advantage of the unique experience I had gained in Western Anbar. How had we absorbed that knowledge as a learning organization.  This is what they wanted to know.  I thought about it. I thought about it again.   The Marines invited me to Quantico to discuss my experience, several times, I told them. An independent scholar contacted me.  He had read my blog and wanted to see if I could tell him anything else.  At State Department … well, FSI asked me to present to classes of PRT folks going to Iraq.  I was on a panel with four other people and collectively we talked for about an hour.  That was good.  I sponsored my own brown bag lunch to discuss Iraq.   Five people came, all of them my friends just trying to be nice. I wrote a few entries on our State Department wiki, Diplopedia.  I don’t know if anybody read any of them, but information gets stale anyway unless it is converted to knowledge.

The follow up question was something like, “then how do you all learn?”  I mumbled about “reading in” to the cable and reports.

It is hard to be a learning organization because it is hard to turn experience into information and even harder to turn information into useful knowledge. We too often content ourselves with information on paper, or these days on computers.  We can gather all the numbers, metrics, whatever you want to call it, but it has to be converted to useful knowledge and categorized by human intelligence.  Creating useful knowledge usually means putting it into understandable context.  It usually also requires that the person digesting the information is also someone who can make decisions.  You cannot outsource your brains.

As a PRT leader, I had first-hand, primary knowledge. I sometimes didn’t know the significance of my information or how it fit into a bigger picture. It was helpful when someone had the secondary knowledge to evaluate and figure out what my information was part of. That is why a learning organization is stronger and smarter than the individuals in it.  If the information contained in individual minds remains un-harvested, the organization doesn’t learn.  It can be full of smart people who are adept at learning and improvising solutions, but it will lack the synergy of a learning organization. This is our problem.

I have been observing organizations for a long time.  You have to look at the organization as a whole with its own behaviors, not only at the separate individuals because groups are more than a the sum of individuals.  They develop a culture. We all know that individuals can learn, but so can organizations under the right conditions.

I see that many can be episodically learning organizations.  Much depends on characteristics of individuals in charge and the culture they engender. People have to talk and exchange information informally and non-judgmentally. The learning episode stops if anybody gets in trouble for being wrong, stepping out of line or presenting information that contradicts a agreed upon course of action.  But it is clearly a lot harder than just letting people talk and engage.  There has to be a way to evaluate information. Someone might be 100% honest and open, but still lack the perspective to create accurate or useful knowledge.  On the other hand, the old saying applies that even a broken clock is right twice a day, so you have to listen to everybody. 

The Marines in Iraq had become a learning organization.  I wrote about it at this link. Parts of State Department have been learning organizations during some periods.  I have been involved in some. It was exciting but those flashes of lights tend to flicker out when personnel or priorities shift. 

Maybe both personnel and priorities have shifted concerning PRTs in Iraq.  Maybe its just me.  Maybe the State Department has moved along.  Maybe the old Arab proverb applies, "The dogs may bark, but the caravan moves on. I don’t suppose my banana index translates very well anyway. It even stopped working in Iraq before I left

October 21, 2009

Yesterday's Solutions are Today's Problems

Water on the ground near Gettysburg PA 

We are starting to notice the remarkable, game changing development in energy. Scientists have discovered a new way to get natural gas out of shale. They call it hydraulic-fracturing. And there is a lot of potential. This new technique has increased American gas reserves by something like 39% in the last couple of years.   Experts estimate that we have as much usable gas in the U.S. as the Saudis have oil and if only half of our coal powered plants converted to cleaner burning natural gas we could easily reach our greenhouse gas reduction goals. 

Gas is cleaner than oil and much cleaner than coal, both in terms of actual pollution and in terms of greenhouse gases such as CO2.  Another important consideration is that WE have our own vast new supplies of gas.  Most exportable oil is under corrupt, unfriendly or unstable countries.  It is better not to send American money to some of these guys.  Our gas, on the other hand, is in peaceful, pleasant American places like Pennsylvania, New York, Maryland and West Virginia.  Many of these rural areas could use the jobs that domestic natural gas could bring.

I traveled though much of the area where the gas is when I drove from Syracuse to Virginia.  It is the same area where we did a lot of coal mining.  This is no coincidence.  The same forces that turned Paleozoic plants into coal also made gas.  The gas is trapped in shale formations and you can easily see how the roads were cut through the shale formations. 

Chesapeake Bay watershedBut I noticed something else about the geography of natural gas. It is also the geography of the Chesapeake Bay watershed and much of the water that isn’t running off into the Chesapeake flows into the Great Lakes. We worry about these bodies of water. While listening to local radio driving near Wilkes-Barre, PA I heard reports of firms extracting gas were asking permission to discharge water into the local streams. The HYDRO part of hydraulic-fracturing has to go somewhere.  I don’t know the details of the process, nor do I know about the quality of the water discharge, but I do know that any discharge in large enough amounts is going to create disruptions in the local ecosystem, in this case the Chesapeake Bay watershed.  Some people are already raising concerns.  The process may turn out to be benign.  It could even be beneficial if the water is clean, but we will have to think of this as a balancing among priorities. 

Yesterday’s solutions are today’s problems and it follows that today’s solutions will be tomorrow’s problems.   Abundant American natural gas will help free us from nasty foreign oil suppliers and help us reach climate change goals, no doubt at the cost of something in the future.  This is not necessarily a failure of wisdom or judgment.   It is an ordinary consequence of making choices, setting priorities and doing these things in the context of imperfect information.   All these things are part of the definition of decision making.

Shale gas

Future critics with access to much more information as well as the experience of the past can easily attack earlier choices, but the comparison is usually unfair, as it is always unfair to compare hypothetical solutions with a real ones.  

For now the smart move looks like going for the gas. 

 

October 15, 2009

Early Snow and Trusted Captialists

Early snow in Pennsylvania on Oct 15, 2009 

It wasn’t the pleasant drive I envisioned.   It rained all the way up past Hersey PA.  Then it began to snow – snow in mid-October.  Where is this global warming stuff when you need it.   (Of course, I best be careful even joking about this subject.  The BBC is under vitriolic attack for pointing out that the globe has not gotten any warmer since 1998.  For the record, I have believed global warming is happening since around 1982.  I think I even pre-date Al Gore.   I believe some of it is influenced by humans and some of it is natural.   It probably can be managed through a combination of mitigation and adaption.  But I think the whole debate has become way too political and ideologically driven, so much so that I think truth takes a second place to politics, and when I hear that activists are trying squash information, I get annoyed.) 

Hershey plant in Hershey PA 

Anyway, it cleared up a little by the time I got to New York.  It is pretty up here.  The leaves are in mid-turn.  They will peak soon.  If the predicted rain and snow doesn’t come, maybe I can enjoy them.

Chocolate Avenue in Hershey PA 

On the way up I stopped at Hersey PA.  You see above that even the streetlights are Hershey kisses on Chocolate Avenue.  Milton Hersey, who founded the chocolate company that bears his name, was a very kind and good man.  He used the profits from his firm to make life pleasant for people around him.  For example, he founded a school, supported hospitals and helped make Hersey PA a place where people want to live. I won’t write all the details.  Check out the article if you want to find out more.  Suffice to say that there are special places in heaven for people like Milton.  I bought and happily ate a Hersey bar in his honor today. Below is Hershey heaven (I guess). It is from a mural at "The Hershey Story" museum.

Hershey Heaven 

We took the kids up to Hershey about ten years ago to tour the plant.  I got new respect for Hershey after that.  There just are some firms that are better than others, usually showing the personality of a founder.   Marriott is also like that.  I always stay in Marriott when I can.   It just seems a generous, honest and family friendly company.   As long as I am endorsing good companies, I also admire Charles Schwab, Cabalas, USAA insurance & Samuel Adams beer.  I hesitate to add, because people will give me some crap about it, but I also like United Airlines.  They always treated me fairly, even if travel in general sucks.   I don’t know if being good adds to their bottom line.  I am a loyal customer of Charles Schwab, USAA, Cabalas and Marriott and I advise others to use their services, but they also happen to make things I like to use.  I don’t really like Sam Adams beer, so that doesn’t do them much practical good if I admire the company.  I have indeed specifically bought Hershey bars BECAUSE of the Milton Hershey legacy, but that doesn’t add up to much. 

Products of Central New YorkEverything else being equal, I will buy something made in America and I give specific preference to products from Wisconsin or Virginia, but everything else rarely is equal.  I also understand that in this integrated world, the place of origin is hard to determine, but I never said it was logical.

On the left are products of Central New York, BTW. 

On the other hand, I won’t buy gas at CITGO – even if it is cheaper - because of Hugo Chavez.   I feel a little conflicted because I don’t want to hurt to good American station owners, but I cannot support that guy. Besides the other rotten things, he banned Coke Zero in Venezuela.  I refuse to go to any movie made by Michael Moore or Oliver Stone and I stopped enjoying Two and a Half Men after Charlie Sheen went nuts with the 9/11 conspiracy theories, but I think these are the only non-economic, non-taste factors that influence my purchasing decisions.  I suppose there are lots of unconscious associations.

Of course, we should make most of our product decisions based on the product itself.  It gets way to complicated to try to figure all the permutations of good and bad.  Few people are good enough in their own lives to judge the actions of firms.  Besides, in the real world "Corporate Responsibility" usually just means an opportunity for some activists to shake down a firm and firms often pay protection money to politically correct groups in the name of corporate responsibility.

Rest stop in Pribles NY 

Above is from a rest stop along I-81 a few miles outside Syracuse.  

"Corporate diplomacy can make a lasting impression.  I went to a Jim Beam tasting event six or seven years ago.  They told us about the lore of Bourbon, how it was invented in Kentucky, is aged in charred oak etc.  I didn't know that Bourbon cannot be aged more than around seven years, or it gets to be too strong.  Scotch keeps getting better for 18 years, but Bourbon ages faster in the warmer Kentucky climate.  BTW - Scotch older than 18 or Bourbon older than 7-8 is just a waste of money.  It gets older and more alcoholic; it just doesn't get any better.  After the "tasting," they offered various Bourbons for sale. I bought several bottles of more expensive whiskey than I would have purchased pre-tasting.  It doesn't take very much tasting to influence your judgment.  But I still feel more favorably disposed toward Jim Beam because of their outreach and I now believe I can tell the difference between black and white label, and between "Booker," "Baker," "Knob Creek," &  Basil Hayden. Notice, I say "I believe".  It helps if I can see the bottle first.

The guy at the tasting admitted that most people really cannot tell the difference all the time.  You would probably become a drunk before developing the true skill. Much indeed is in the presentation, but that makes sense. Most of the price you pay at a fine restaurant is in the surroundings and service and drinking the best whiskey from a dixie cup just doesn't cut it. 

The Few, the Proud Get More Numerous

 

RCT2 Marine TOA

All the armed services have exceeded their recruitment goals and they are recruiting higher quality than ever. The Marines managed to reach their EXPANDED goals years early.  The “Washington Post” article reporting this still suffers some of the old-fashioned thinking that people are somehow driven by dire circumstance into joining up.   In fact most recruits come from middle class or upper middle class backgrounds. The military no longer gets most, or even many, of its recruits from among the poor and uneducated.  Unfortunately for these guys, they cannot pass the tests or requirements to get in. 

Ethnically as well as economically the military looks like America. 

The military is a little more rural and a little more southern than the general population. There is a lot of speculation about why this might be true.  Rural people tend to be patriotic, in my experience, and they also tend to know how to use guns and operate heavy equipment.  These attitudes and skills are useful in the military.   As for the South, military service has been a tradition since the time of George Washington. There are also military families, among which lots of people serves and there are families where nobody does.   Sociologist might explain it. Habits and attitudes cross generations.

You can find a profile of the American military at this link.

My father was in the Army-Air Corps during WWII, but we don't have a military tradition in our family. I encouraged Alex and Espen to think about the military, but so far they have decided not to. I was ineligible for military service because of what the doctor called an ulcer when I was sixteen.  It is a funny story now.   I was less amused then. I tried to join in 1982 as an Airforce officer.  I passed all the tests and went in for my physical, which I thought would be a piece of cake. It was.  My blood pressure was low.  I didn’t have any physical problems.  BUT I had “history.”   Back when I was sixteen I coughed up some blood.  It scared me and my mother so to the doctor we went.  The doctor at the time called it an ulcer. I drank a lot of milk and ate bland foods for a while and it went away – forever.  But the diagnosis stuck. Ten years later, the military doctors told me that I was too sick for military service and there was nothing I could do to prove otherwise because the records said so.  Just as well.   I went in the FS a couple years later and it was a good fit.  Beyond that, my peculiar talents are probably better employed in this line of work. Still, I think I would have looked good in that blue uniform.

I worked with military attaches a lot in my career, but it was my year with the Marines in Iraq that gave me real first-hand experience with the military in action in their actual environment.  I was impressed by the Marines I got to know and had the privilege of working with in Iraq. The enlisted men are sometimes just kids, but they are a lot more responsible than those you find working at McDonald’s or not working at all.   You can trust your life to them; I did.  The way they deploy to respond to threats is poetry in motion. The officers are smart, but practical and unpretentious.  Generally, the military is better educated and better behaved than comparable civilians. Almost all the enlisted men have HS diplomas, at least.    Nearly all the officers are college educated and many have advanced degrees.   

I get angry when I see the stereotypical portrayal of military officers in much of the media. It is even worse when pinheaded pseudo intellectuals on elite campuses shun connections with the military or out of touch weirdos in places like San Francisco actually try to ban recruiting.  The negative image that engenders is persuasive in many parts of our society and it keeps lots of kids from even thinking the military.  It is a loss to them and our country.

There is a saying that if a country that separates its soldiers from its intellectuals will get fools do the fighting and cowards do the thinking.   I know from experience that the people doing the fighting are NOT fools. It is a shame if some of our self-described intellectuals don’t get to be all they could be because of their own prejudices and outdated ideas.   

Now more young Americans are taking up the challenge.   The few, the proud have become more numerous and that is good for them and for all of us.

October 06, 2009

Who Ought to Sing Tenor in the Quartet

Sandstorm coming in Al Asad IraqThe State Department blog featured an interesting discussion about discrimination against people with disabilities in the FS.  I won’t go into details.  Suffice to say the idea was that people who go to places like Afghanistan and Iraq derive career benefits and that the system is thus unfair since only the able-bodied can do these kinds of assignments. 

This takes the idea too far.  I agree that we should make reasonable accommodations to people with disabilities wherever we can, but there are some places where we can’t.  If we think a job is important enough to be done, we have to allow those who can do it to do it.

My job in Western Iraq was more vigorous than most others because we had to travel across the largest area of operations in Iraq.  I didn’t have to be in top-condition to do the job, but just humping onto a helicopter or into an MRAP with body armor and gear is hard.   The chow hall had a wide selection of food, but we were not always near the chow hall.  It gets pretty hot and dusty in the Iraqi desert.  It is indeed a physical challenge that not everyone can do.   It would be life-threatening to send anybody who couldn’t pull his own weight, for the individual as well has his colleagues.   This is just true.   

I would point out/admit that I have lost some of my ability over the years.   That is what happens as you get older.  Ability and disability are a continuum.    When it comes to running miles in less than six minutes, I have become disabled.   This gradient can be deceptive.   It is hard to identify the exact point where we are not in good enough condition for a particular task.   But that point is reached.  This is not like a made-for-TV movie or an after school special.   Sometimes it doesn’t matter how much you want something or how much you try.  

Nature, war and the laws of physics are not fair.   

So what about the compensation?   I suppose it depends on what you mean by fair.   FSOs are supposed to be worldwide available.   Not all of us are and we might lose our worldwide clearance.   But good health is a definite advantage.   I don’t know how we can get around that.   One reason I have been successful is that I don’t get sick very often.   You may not succeed even if you show up, but you certainly cannot succeed if you don’t, no matter whether the reason is good or bad.

We will all sooner or later become “disabled” if we live long enough and I suppose being dead, i.e. “vitality challenged” is a significant impediment to success, so that is all our fates.  Before that time, we can do our jobs and be productive members of society, and I guess that I think of work as more an obligation than a right.   It makes a lot of sense to help everybody be as productive as they can, but you cannot achieve total equality in results. 

I had great experience but I didn’t get promoted this year for my work in Iraq.  This is okay.  I agree that we don’t necessary deserve a career jump just for going to dangerous or unpleasant places.   And you don’t need to go to Iraq to find places like that.  Many Foreign Service posts are dangerous and unpleasant.  The ability and willingness to go to these places - and do a good job while there - is part of our job, part of our work ethic.  It is worth something.  It should be encouraged.  It deserves consideration and it should not be devalued.  It makes little sense to subtract one of the big virtues of the FS just because not everybody can achieve it. We need to be reasonable about these things.  

Henry Ford said that asking “’who ought to be boss’ is like asking ‘Who ought to be tenor in the quartet?’ Obviously, the man who can sing tenor."  This goes for most things.  Ability counts and talents & abilities are not evenly distributed.  This is the way it is, whether we like it or not. 

September 03, 2009

New Media's Reach Exceeds It's Grasp

Measuring success in public affairs is hard because we don't control all, or even most of the key factors. Beyond that, we are essentially trying to measure a cascading set of conditional probabilities, each more fuzzy than the one before.  First we are trying to measure attitudes that nobody really understands.   Then we are asking where those attitudes come from.  After that we want to know the strength of the conviction and how attitude make practical differences.   Do they change behaviors or outcomes?    Complicating analysis is that effects may be significantly separated from the causes in both time and space and you have to account for the effects of temporary circumstances and random chance. 

You begin to see the problem?  All we really need to care about is what people do, but to explain that adequately, we have to consider all the things mentioned above.    

Does the Rooster Make the Sun Rise?

It only gets worse. Public affairs can be a little like peeing in the Pacific Ocean saying it caused the rising tide and practitioners, me included, can sometimes strut like roosters taking credit for the sunrise.  In other words, we are not sure how the attitudes affected behavior, nor are we sure where those attitudes came from or the strength of conviction.  On top of that we are trying to figure out how our small input created a big output.  

Not that we are always merely mendacious when taking credit, BTW.  Public affairs is indeed all about leverage.   Very small input can often create monumental outputs using leverage of the public affairs environment as it pulls in outside resources.   Even this good thing, however, is just another problem for measurement.  The equation would look like this. 

Our input + lots of other resources we don't control + luck + time = output, which MAY grow into a useful outgrowth.   We cannot control most of the factors in this equation and often cannot even know what they are, so instead we measure the reach (not the effectiveness) of OUR own inputs. Let me illustrate with one of my usual examples, not surprisingly an oak tree 

Mighty Oaks From Tiny Acorns Grow - But a Bushel of Acorns is Not an Oak Forest

If I plant an acorn, it may grow into a mighty oak.  How much credit do I deserve?  Maybe a squirrel would have planted an acorn if I didn’t.  Maybe one would just grow by itself.  Besides that,  I didn’t make the acorn.  I didn’t create the soil.   I cannot control the rain nor can I anticipate every destructive storm nor control all the bugs.  The oak tree will grow according to its form and DNA.   I cannot demand that it become a pine tree. In fact there is little I can do expect remove obstacles to it becoming the best it can be.   But if you come back 100 years later, maybe some kid will say, “My grandfather planted that tree.” 

In public affairs we are not dealing with acorns.  Our analogous measure is reach.   We can get a reasonably good measure of the number of people who COULD have received our message.   It doesn’t mean they DID receive our message or that they paid any attention.   So reach is a problematic measure. 

Don't Count the Same Guys too Many Times

A look at Facebook shows examples of opportunity, challenge & problems associated with this kind of measurement. You might have a thousand friends or a big rock star might have a million fans.  But how much are they getting the messages?  We also habitually overestimate the connections.  If you have 100 Facebook friends and each of them has 100 friends, you do not have 100 x 100 or 10,000 friends because the sets overlap.  If your friends are also each other's friends you may have only 100 in total. Overlap is usually not 100% and the real number is probably more than just 100, but it is far less than 10,000.   

Reach is not a very useful measure, but we like it because it is a relatively easy number to find or estimate AND it tends to be the largest number we are can get, especially if we engage in some willful ignorance about human attention spans and math 101 concepts of overlapping sets, as above.    

Reach Exceeds Grasp

And reach is relatively easy to astro-turf, especially in the new media.  There is an interesting article talking about how you can BUY Facebook friends and fans for as little as $.076 and $.085 respectively.  What reach!  If you have big bucks you can reach the all the world in theory.  Who can you blame if your reach exceeds your grasp, if you have a million fans who cannot remember your name or hear your message? 

Hey, the numbers are good, even if they probably overlap and may represent meaningless relationships.  We might become a little suspicious if our extrapolated fan bases (i.e. our estimate of our own fans to the exponent of their fans & friends) exceeded the total population of the earth, but achieving that might take a couple of months anyway.   

I am not saying we should not rejoice at successful numbers, but let's not try to fool others and let's not fool ourselves.  Reach provides ONLY the opportunity to engage and engagement provides only the opportunity to communicate and communication provides only to opportunity to make a difference.  You need to start with the acorns, but that doesn't mean you automatically have a grove of big oak trees.

September 01, 2009

The World at War

StukasWorld War II began on this day seventy years ago when the Nazis invaded Poland.  The fate of Poland was actually set a few days before when Hitler and Stalin agreed to divide the country between them.  Communism and fascism are variations of the same totalitarian idea.  It really wasn’t as surprising that they could get together as it seemed at the time.  

But the roots of the war go back much deeper.  We can start with the Treaty of Versailles, which was really unworkable. But nothing is inevitable in history. Had the economies not stagnated and the depression not hit, maybe Germany could have worked out its problems.   

Another root of the war was Germany itself.   The constitution of the Wiemar Republic was a model of democracy in theory, but its proportional representation, among other things, made it unstable and allowed demagogues like Hitler to leverage power.

A world at war still was not inevitable. During the 1930s, craven politicians in the great democracies appeased Hitler.   They feared war so much that they made war more likely and made the devastation more terrible when it came.  The simple argument against appeasement is that you just cannot appease dictators.  They always demand more.  But there is a more deeper one that is implicit but sometimes overlooked.  Let’s use the Hitler example. 

He was “appeased” several times.  Each time it made him hungry for more AND gave him more power to demand more.   Germany could not have launched an aggressive war unless it secured its flanks.  Imagine if there had been no Anschluss with Austria. Could Hitler have counted on security there?  Or what is Czechoslovakia had remained intact?  Czechoslovakia had formidable industry and the Sudety Mountains provided defensible terrain. The great democracies just gave that away. First they gave away the mountains (the Sudetenland) in the ostensible name of minority rights.  Then they gave away the rest to buy peace.   In all these cases, Hitler not only eliminated a threat; he also absorbed the power and got stronger.

Polish cavalryThe Nazi Germany that launched the war in 1939 was a country on steroids.   It had gobbled up Austria and Czechoslovakia, secured Memel, rebuilt and remilitarized.

Critics say the democracies could not have gone to war with Germany earlier, but then they were forced to go to war with a more powerful Germany later, a Germany they had accepted and passively helped build.  Had they resisted earlier they would have faced a weaker Germany. Hitler might have backed down short of war and he might have fallen from power if prevented from expanding.  We judge the power muscular Germany of 1939 and forget that this monster was transformed from a weakling of only six years earlier with the collaboration of peace-loving leaders in the great democracies.   

History is the sum of choices.  It is not inevitable and it is not over.   We cannot do experiments.  We never know what would have happened in different situations.   Maybe if the British and French had acted early, maybe it would have meant war earlier, which they probably could have won easier, but then we would be talking about how their belligerence provoked a needless war of choice.  More likely,  their courage and resolve would have prevented or at least mitigated the conflict.

Hitler, Chamberlain et alWe Americans were largely out of the equation – by choice.  We thought we could just ignore the rest of the world and mind our own business.  We were not active appeasers, but we were certainly appeaser enablers. 

It has been seventy years since the war began and  sixty three years since it ended.  We like to gnash our teeth about how bad the world is today, but it is a lot better than it was back in 1939.  We have avoided another worldwide conflagration since that time. The depression did not return. The world became more prosperous, tolerant, democratic and connected.  

Maybe we did learn something from history and a post-war group of wise men build alliances like NATO and various institutions that preserved the peace, or at least prevented the big war, not through wishful thinking, such as espoused by the League of Nations, but through strength and sometimes blood.

The lesson that history teaches over and over is that peace does not preserve itself.   Peace is not the natural state of mankind and freedom has been rare thorough human history.   War cannot be banished from the earth.  It can be managed and controlled for long periods of time, but only if we recognize its reality and we are willing to pay the price.  Freedom can be enjoyed ultimately only by those strong and resolute enough to defend it. The price of liberty truly is eternal vigilance. This is not a pleasant thought, but it is one to keep in mind.

Other approaches are not as successful.  Experience shows that excessive search for peace ironically lead to war and those able to defend themselves often do not need to.  On July 24, 1929, the world outlawed war. This was the Kellogg-Briand Pact. It passed the U.S. Senate by a margin of 85-1. On September 30, 1938, Neville Chamberlain declared that the Munich Treaty with Hitler was "peace for our time."  Less than a year later ... well it didn’t work out the way they hoped. 

August 06, 2009

Pathbreaking Green Government

The guy sitting next to me from the Post Office told me that he was in process of renewing the fleet of delivery trucks.   They were thinking about alternative fuels and maybe electricity.  This is where government can foster some real progress, by both leading by example and breaking a path for others to follow. 

Below is a marketplace at Clarendon Metro.  I got a flat tire on my way to work, so I locked up the bike and hopped on the Metro to get to work. This was in operation when I went to pick it up.  People were selling vegetables, bread & honey.

Marketplace at Clarendon Metro on August 5, 2009 

A problem with translating small time innovation to big time application is usually a kind of chicken and egg dilemma.   For example, you cannot deploy alternative fuel vehicles unless you have a network of alternative fuel stations to service them.   On the other hand, you don’t want to build a network of alternative fuel stations until there are enough vehicles to justify the expense of building them.   The government is big enough to do both at the same time.

This is the kind of infrastructure path breaking government should do.   It is always hard to be the first down the path.   After that it can be easy for others to follow.   Unfortunately, this is not a very interesting thing for politicians.   The path breaking function is just a slog and once it’s done everybody thinks it would have happened anyway.   The bureaucrat who authorized the spending looks like he wasted the government’s money, since he pays the money and those who follow ride almost for free.  Worse yet, it is hard for politicians to target the benefits to their own constituents or contributors.   Yet some still make the hard and right decision and they should be praised. 

One thing that might help is looking at the whole value chain and considering the longer term.   I wrote a post about the ecological value chain and there is a similar calculation possible for any sort of investment.   You learn in business 101 about break even analysis.   That just shows how much must be sold or how long it will take for an investment to pay off.   In a simple example, you might pay an extra $100 for a boiler that pays off in energy savings in two years.   It makes a lot of sense to think ahead and pay a little more now to get a bigger payoff later, but the future is always uncertain and our government budgets tend to be short term.  

 It takes a wise and unselfish manager to pay more today out of his budget for something that will pay off a little at a time for his successors.   Making the value chain more apparent helps it become more a part of decision making.   Managers need to think of things like energy usage more like long term investments that pay dividends rather than just overhead. 

I learned and thought about these things during a breakfast on “green government” sponsored by “Government Executive” magazine.    You learn a lot when you go to these things, not only from the speakers but also from the people you sit next to.   And you get to eat breakfast too.  Sweet.

July 13, 2009

Hanging Around

As long I am wallowing in doubt and indecision, I have a few more thoughts about work, making a contribution and retirement. 

Retiirement chart showing that people are planning to work longerI could retire today… in theory.  FS is like the military in that respect.  We can get our full pensions after 20 years if we are at least fifty years old.  I have achieved both.  We have an up-or –out system.   Had I not been promoted in 2007, and presuming no promotions in 2008 or 2009, they would be kicking me out come this October.  As it is now, I can stay until February 2016.  My last promotion bought me six years and they gave me an extra year as compensation for my year in Iraq.

We are only allowed to stay in each pay-grade-class a certain number of years and we only get 27 years to jump into the Senior Foreign Service.  The grim reaper is always taking the hindmost.    The system, IMO, has a major flaw in that it puts faster risers at greater risk, since they come sooner up against their time in class.   We also have an interesting concept of “opening your window.”  You cannot be promoted into senior FS unless you open your window.  When you do that, it starts a clock ticking.  You get six evaluations and if you don’t make it to SFS by the time the clock runs out, your window shuts and you are involuntarily retired.    Your life can be extended if you go to a place like Iraq or have a year of training (as I did at Fletcher School, which is why I would have gotten the boot in 2009 instead of 2008).  A cautious person would wait until he had been in the FS for 21 years.  That would mean that he would lose nothing if he did not get promoted, since he would get kicked out of the FS in general in 27 years.   Of course, anybody who does that is probably not very ambitious. 

I opened my window as soon as I was eligible.   I didn’t want to hang around like a fart in a phone booth.   I could have survived as an FS01 until 2012, so that would have been only a four year difference (w/o the long term training year).  On the other hand, they could promote me and I would have more options.  I honestly didn’t think I would make it.  The odds are against you.  I knew that I should not hang around too long, but I also knew I would not have the courage to just set out w/o the boot.  So it was a kind of play or trade option. Get up or get out.

There is a kind of FS life-cycle and I fell into it for awhile.  When we are around forty-five, we complain about the lack of recognition and start bragging that we will be out the door the minute we become eligible for retirement, presumably earning the big bucks in the private sector. When we turn forty-nine, we go silent.  We stop talking about retirement in general and start to count the years until our time in the FS runs out.  A couple years later, we start complaining again, but this time it is decry the injustice that a “good worker like me” may be forced out while “I still have so much to contribute.” 

My question is about how much I still have to contribute.   As I wrote a few days ago, I am concerned that some of the new media is passing me by.  A lot of my skills have become obsolete.    Of course, I can learn new ones, but is it really a good deal to taxpayers for somebody like me to retrain to learn something that a lower-paid newer employee can just do out of habits learned as a child growing up with computers?  

It is always a dilemma to weigh experience and judgment against raw talent and brain-power.    Experience improves judgment, but only within a range of similar situations.  In times of rapid or discontinuous change, experience with former systems may be as much as an impediment as an advantage.   Old generals know how to fight the old wars.  They always are in danger of being overtaken by a revolution in military affairs.  The tank means changed tactics. The same goes for all walks of life, if somewhat less dramatically. That is why you have to clear out experience sometimes and let younger people in.  The experience of the past hangs on their necks less heavily or not at all.   Our up-or-out system is supposed to guard against this sort of complacency, but eventually you get to the end of the trail and maybe you get to the end of your own trail before they vote you off the island.

This is not a problem limited to the FS. In fact, we are relatively better off than many others precisely because of our up-or-out system.  The economic downturn has changed the equations.   All over the country people are delaying retirement. This is good in that it saves money on pensions and keeps people productive.   But it also clogs the arteries of an organization.   You need people leaving at the top in order to give people on other rungs of the ladder the opportunity to climb.

IMO, older people should keep working as long as they want to and as long as they can.  In fact, given the upcoming Social Security and entitlement crisis many will have to do just that, like it or not,  but maybe not in the same jobs or even the same professions.  You get stale after a while, as the pathways your good ideas and sound practices have blazed become ruts and craters that limit options for yourself and others. 

My baby boom generation is the biggest, healthiest and best educated cohort of soon-to-be senior citizens in the history of the world.  We see old people running marathons, discovering new things and opening new businesses.   We still have a lot to contribute and a duty not to sponge off the smaller generations that follow us.  I think we will see an amazing flowering of entrepreneurship among older people.    The Internet will greatly facilitate this trend.  

But maybe we need to be bumped out of our ruts. Our experience is valuable to the extent that it does something valuable.   It is a tool and like any tool, it must be used. It does not entitle us to anything, any more than the ownership of a hammer entitles you to pound.

I don’t know where I am going with this.   It is the time again for me to look for a new assignment and so the thoughts like this are clogging my brain. I have options where I can use my experience in new ways.  But I am not sure what to do.   Should I go down a path where I can use the skills I have developed, where I am reasonably sure of success, or try to cut a new one? 

June 11, 2009

Working Hard/Hardly Working

I admit that I have a pretty sweet deal.  I like most of the things I do at work.  In fact, I would pay to go to many of the meetings and conferences they pay me to attend.  I am not saying it is all great, but the good things far outweigh the negatives.   I think about my job a lot, but that is hard to place in the “work” category, since if I didn’t have this job I would probably be studying many of the same things re new media, persuasion and knowledge management. 

Clock at Courthouse in Arlington

I purport to put in long hours. I rarely get home before 7 or 8 pm, which means that I spend around 10 hours at work, but what is work?  And I can usually carve out time during the day for exercise etc.  I have only recently come to terms with this.  I used to feel guilty and lazy.  I couldn’t understand how I could be doing okay w/o working very hard. But after almost than twenty-five years of decent progress, I had to rethink this. Something seemed to be working.

Most people think or at least say that they are busy.   Much of this is self inflicted work.   Every day I see people doing things that need not be done or doing things in such a way that they actually create more work for themselves and others.   But the biggest reason people think they are busy is that they are fooling themselves. 

WSJ had an article about that, giving some scientific backing to my observation.   When people are asked how much they work, they invariably come up with significant higher hours than when they follow it closely with a dairy.   Some of this comes from the definition of work, as I mentioned above.   I read the WSJ, Economist and many other such publications.  I could not do my job if I didn’t keep up with the latest news and innovations.  But what % of that can I call work?  Most our high estimates of work hours comes from giving ourselves the benefit of the doubt. We might think that we usually work ten hour days and count the times when we work less as unusual exceptions.    But maybe there are more “exceptional” than “normal” days.

We have to remember that “normal” doesn’t mean typical or average.   It means the way something would be under good conditions.   A normal man would be healthy, not overweight and not deformed in any significant way.  This is not a typical or average man.   (BTW – an “average” man has less than two legs.  Think about it.  Nobody has more than two legs and some people have less, so the average is less than two.  Statistics can be interesting.)  IN that respect a normal day might be one where you worked through the day w/o important interruptions arriving and leaving on time.  There are not many normal days.

In respect to work, you have to consider both typical and normal. My first job in the FS was as public affairs officer in Porto Alegre. I was ambitious and worked hard, but I was distressed when I talked to colleagues who seemed a lot smarter and harder working.   My results were usually better than typical, but never up to what I considered normal. Life was too easy and I was sure I was just not doing something everybody else was doing.  I worried about this through my next posts, until I figured out that most people just think they are busier than they are and all the talk about constant work is just people talking. Pointing this out to people does not make me universally popular and I have to qualify the statement.  There are some times when you are truly busy, but most of the time not. Beyond that, if you are consistently working more than nine hours a day, and I am not talking about just being there but really working, you are burning out.  It is like trying to sprint through a Marathon. The results matter and sometimes LESS “work” will produce better results. 

I am not making a plea for indolence but I am very suspicious of people who claim to work 70 hour weeks all the time. I think there is a lot of useless energy spent and probably a lot less time on task than they say and probably than they think.

There is some virtue in doing less, especially if you find the points of maximum leverage and then use them. It is often better to clear obstacles than to push harder.   All good leaders should be a little lazy, create the proper conditions for the success of others and then get out of the way.   People need to be free to innovate and do things their way.  Constant hectoring will just give you a sore throat, make everybody less productive and create a lot of work for everybody.

Anyway, I put my time in at work and try to earn my salary, but I know that sometimes it is best to do less but do the right thing.

This story is tangential but it applies.  This guy has a clogged pipe. He called the plumber who says that he can fix the problem, but it will cost fifty dollars.  The guy agrees.   The plumber takes out a little hammer, walks to a place along the pipes and taps it a couple of times.    Everything is fixed.   The guy is outraged.  “Fifty dollars,” he says, “for a few taps?  I want an itemized bill.”   The plumber writes out a receipt.   “Tapping the pipe - $.05.  Knowing how and where to tap - $49.95.”

May 20, 2009

The Dot.com Bubble All Over Again?

This image, which was originally posted to Flickr, was reviewed on 16 October 2006(2006-10-16) by the administrator or trusted user Howcheng, who confirmed that it was available on Flickr under the above license on that date.It is starting to look like the dot.com bubble.   Nobody has really figured out how to monetize Web 2.0 and most of the current value of Web 2.0 companies comes from expectation of future value.  There is great excitement about building online communities, but it is hard to get these communities to do very much except be communities.   There is no doubt Web 2.0 has already changed how people communicate and how they do business.  But how can we really use it?

There was a South Park episode last year where one of the kids became an internet sensation in hopes of making a pile of money.   When he went to collect, he was told that his great fame had indeed earned him millions of internet bucks, but that they were not exchangeable into real money.    In PD 2.0 we are not trying to earn money, but we are trying to achieve sustained changes in attitudes and behavior in fields important to U.S. policies.   What if we reach millions of people only to find that our internet influence is not exchangeable into anything that matters to us?

What about the holy grail of Web 2.0, going viral?  Some top viral videos are at this link. Many of the things that go viral are just silly, like a cat flushing a toilet.   But I question the effectiveness even of the serious contenders.   It is great to get exposure, but what is it good for?   I remember a study of the "Clio Awards."   Those were the academy awards of commercials, where the funniest and most artistic commercials were chosen by the cognoscenti of commercials.    The problem was that the winners were not particularly good at selling the products they represented.   In fact, they were below average.    People often loved the commercial, but didn't care about the product and sometimes they couldn't even tell what product was being advertised.   Many of the viral videos are like the Clio award winners that get lots of attention and even critical acclaim, but don't do the job.

There is also no reliable way to predict if something will go viral. Studying successful viral videos is not much use.    We can identify - in retrospect - what they did right, but when we compare this to the millions of others that didn't make it, we find that they also did many of the same things.   It is a type of survivor bias, like attributing special skills to the winner of a very long and multi-round game of Russian roulette.   The guy would probably write a book.  He and all of us would think that his astonishing success must be due to something other than random chance, but we would all be wrong and we should not be enticed into the playing the game with his "proven" method.

The lesson is NOT that we stop exploring new media.  Rather it is that we should not fall in love with it or with any particular aspect, platform or technology.   It is easy to be beguiled by large numbers and exponential growth rates but we should be persistent in questioning HOW we can use it in PD.   Some things will be very useful, but maybe not always or everywhere and others might just be exciting w/o payback.   It is good to think about the differences.

Remember pets.com during the dot.com bubble with that sock puppet?  Everybody loved the marketing.   They even bought a super bowl add featuring the sock puppet.  They were defunct less than a year later.  I could never figure out how most of those companies could make any money; after a while, neither could anybody else.

May 19, 2009

How Strategic Communication Helped the Surge Succeed in Iraq

Colonel Patrick Malay, my friend and colleague from Iraq, is coming to Washington and together we will make a presentation at the Strategic Communication Network (formerly known as Fusion Team) on May 29 about the importance of strategic communication in Iraq and how the Marines and the ePRT worked with the people and leaders of Anbar to help create stability and relative prosperity.  Below is more or less what I plan to say.

PIC ceremony Al Anbar

Every move you make conveys a message and actions often speak louder than words.   This is especially important in a disrupted and dangerous place like Anbar province was in 2007-8.   But the words and how you express them are also important.   You need a combination of talking and doing and that is what we were lucky enough to have in Western Anbar when the Marines, the State Department and other parts of the USG worked productively with the Iraqis to make the place safer and more prosperous.

I thought and wrote a lot about it at the time and I recommend you look at my webpage from the time.   The passage of time has strengthened my conviction that we achieved something special.   But I don’t think it was something unique and I do believe that the lessons of Western Anbar have meaning in other places and times. 

All Necessary; None by itself Sufficient

As with many successes and most failures, it seems easier to see the causes when you look back than it was at the time of the events.   We had a fortunate combination of factors.  None of them alone would have been sufficient to achieve success, but each of them was necessary.  

The most obvious is that the people turned against the insurgents and the Al Qaeda in Iraq (AQI). The insurgents and AQl, it turned out, really were bad.  When their promises were replaced by the reality of murder, mutilation, rape & destruction, the people of Anbar realized that letting them get established had been a mistake.  Unfortunately, standing up to the terrorists was dangerous and often fatal, not only for the brave individuals involved, but also for their family and friends. Early opposition ended up headless in roadside ditches.  AQI would often even go after anybody who tried to remove the bodies. This was an example of AQI’s strategic communication. A headless body makes one hell of an impression, especially if you think you might be next. 

Terrorism indeed created terror that paralyzed opposition.  So the second part of the puzzle was needed – the surge.

The surge was more than just an increase in coalition troop numbers.   It also coincided with a change in strategy.   In Anbar, it meant that Marines protected the people locally and went to live in Iraqi communities among the people they were supposed to protect.  They trained police & security forces and held the ground, but their most important strategic communication message was just being there.    For civilian populations in war zones, the perception of safety is crucial.  The perception of safety creates real safety as more people go onto the streets, interact with each other and begin to get the confidence to stand up to the bad guys or at least help others do so.

The supporting strategic communication message the Marines sent was consistency.    The people needed to know that the Marines would be there for a long time. If the population suspects that coalition forces will leave and the bad guys will be able to return to chopping heads, nobody will cooperate.  The only way you can create the perception that you are there for a long time is to be there for a long time and have the reputation for keeping your word.  Marines stayed and established a reputation for honesty and persistence.  

So we have two necessary parts of the puzzle.   The people have turned against AQI and the greater numbers of coalition forces are making it to be both openly against the terrorists and alive at the same time.  Both these things are necessary and probably in that order. But we still need something more.  

Although basic stability always precedes prosperity, stability cannot be long maintained if the people are miserable and have no meaningful economic activity. Stability and prosperity are symbiotic and mutually reinforcing.  This is where our ePRT came in.  A PRT certainly cannot create prosperity, but we could help create conditions where the Iraqis could build, or rebuild, their own prosperous community.   

We did this by emphasizing the structure of a civil society. These are the things that are so ubiquitous in our own society that we rarely even notice them anymore, things like a functioning court system, protections for private property, transportation, clean water, distribution of goods and a reasonable functioning financial system.

Let me say again that we did not, we could not, create this kind of thing.   We could, however, help the Iraqis do it for themselves.   We could and did make grants of money.  We sponsored training.   We (and even more the military) physically built things like schools, roads and bridges, but I content that the thing that made all these activities into a successful whole was strategic communications.   There is really not much we did for the Iraqis that they could not have done for themselves.  But the fact that we were out there encouraged them and paved the way for progress.

It is Better to Light a Single Candle than to Curse the Darkness

Dust storm at Al Asad Iraq near RCT 5 HQ

Let me give one example.  It is not the most important example, but it is the one I like the best.   I called it the “String or Emeralds”.  You can see more about it at the String of Emeralds Link.

John Matel at Iraqi experimental forest

Iraq is an arid country, plagued by dust storms and drought. But the dust storms and drought are not completely natural.   Some is caused by humans and livestock destroying the natural vegetation cover by bad farming methods and overgrazing.   This has been a problem for 4000 years and our PRT could not solve it.    But after 4000 years, we have learned something about soils.   Our PRT’s agricultural attaché was an expert on rehabilitating irrigated dry soils damaged by salinization (salts deposit is a big problem in dry Iraq). We also took the lessons from our own dust bowl of the 1930s.  Planting trees serves to slow the wind and catch some of the blowing dirt.   I looked for opportunities to help and I found some.  The Iraqis understood the need for this too, but the effort had been neglected under Saddam Hussein and collapsed utterly during the war. 

We went to some of the oases and raised the profile and that encouraged the Iraqis to think more about it too.    The strategic communications lesson is that when someone in authority just shows interest, things can happen. There is no real magic to it. It just takes effort. The trees will grow and the future will be better than the past.

This is my Western Anbar progress report from about the time I left. You can get a better idea if you look at the sections.

When does strategic communication work?  The short answer is when it is embedded in other things that are working. All the talking in the world could not have made Western Anbar safe if not for the Marines & our brave Iraqi friends.   But communications enhanced and spread the good news.  And by spreading it and making it believable the perception of security started to become more real.   Telling the right stories creates a reinforcing loop, a virtuous circle or just plain success.

May 18, 2009

The Fault Lies Not in our Stars, but in Ourselves

I have been talking to leaders of technology firms in Brazil and it has been very interesting.  While it is not appropriate to post details, some of the general thoughts are applicable across a wide spectrum of endeavors and I will share them here.

Bridge between forest parks in Sao Paulo Brazil

One of the problems I have wrestled with has to do with the nature of knowledge and how to pass it within groups and organizations.   I find that this is a common problem and nobody seems to have developed a really robust solution.   I don’t think there is one; at least we cannot create a system that will take care of it.   Knowledge cannot be separated from its human carriers.  We like to use the term “viral” and it really fits here.  Passing knowledge just takes commitment and work by smart people.  Too often, organizations try to outsource their brains by giving the job of thinking and analyzing to consultants or computers.  Well, the buck stops with the decision maker.  He/she certainly doesn’t need to be an expert on all things.  Those consultants and computers can help inform decisions, but they cannot make them.   I was thinking about these things during our discussions.

Let me start by making a distinction between information and knowledge.  The two are synonyms and often used interchangeable, but in the deeper meaning information is the raw material that becomes knowledge when it is when it is understood and integrated into thinking.

Many management challenges are common to both public and private business and one of the most persistent is the difficulty of passing reliable knowledge and experience within an organization.  One of the most confusing circumstances is when information passes w/o the knowledge to make it meaningful or put it in proper context.   It is confusing because the recipients of the information may not perceive the problem.   They may feel satisfied that they are “informed” but remain misled. 

This is an age old problem.  As any organization grows beyond the size where frequent face-to-face contacts are common and easy, information sharing and knowledge production become an acute challenge.  It is especially true today in the fast changing and multifaceted environment created by the new media.  Information is held by specific individuals who may have very deep knowledge in a particular specialty, but not know how it fits into the bigger picture and may be unaware of the significance of what they know in other contexts.   In an information rich environment, the problem is how to arrange it to make it useful and how to tap into tacit knowledge that people may possess but be unable to properly express.  A learning organization is one where the total knowledge and expertise available to the whole is greater than the sum of its parts.   This condition is easier to aspire than achieve. 

Technology provides some help.  One way to address the challenge is through a wiki where everyone can contribute as well as see, consider and enhance what others have contributed.   In theory, a wiki can tap into the wisdom of the group.   It can be made available only to particular groups, to the entire organization or even to a more general public.   A larger group will create greater management problems, but will likely tap into a more diverse set of talent and knowledge.   Remember that no matter how good you and your colleagues are, the smartest people on any particular subject probably don’t work for you.  Your decisions will be better if you can think of a way to bring them in.

The amount of openness is a management decision.   However management cannot really decide if individuals in the organization will enthusiastically contribute.   Enthusiasm cannot be mandated, but it can be incentivized and those incentives must come from a true commitment at the top.   Good contributions must be recognized and the inevitable good-faith errors must be corrected but not punished.  

The new media allows and requires many choices.  The mix of tools changes depending on the situation and they change over time.  Yesterday’s solution is often today’s problem, but that does not necessarily imply that any mistakes were made.   Employees have to be confident that their good solutions that solve today’s problems will not be held against them when the situation changes tomorrow.  It takes a long time to build the kind of trust that lets people stick their necks out and months or years of work can be dissipated by one serious breach.  Leadership cannot indulge its emotions or look for people to blame when sound decisions are overtaken by events.  These are pernicious breaches of trust.

Another important aspect of knowledge sharing is to have the knowledge available to share in the first place.  Diverse and dispersed world-wide organizations tend to have information but it is often not translated into useful knowledge.  One tech fix is to make everything is available online in “the cloud.”  Groups working on particular tasks may not be near each other geographically or even in the same time zones, but they can be virtually side by side.  We have talked about this for many years, but technology has only recently made it practical, since real collaboration requires good connections and a lot of bandwidth.  

We have a great opportunity.  There is a lot of low hanging fruit and that we should take advantage of new technologies and interested participants right away.   Opportunities are out there.  It is there for us.  The most important obstacle is our own inability to take them and make them work.  We have to work to create learning organizations.  It is a steep hill to climb, but not beyond our ability.

Hill on street in Sao Paulo Brazil on May 14, 2009

Evaluate AND Take Action

They also emphasized the need to evaluate AND prune dead wood.  Sections are evaluated every six months to see what is working and what is not.   An organization in this competitive world cannot allow itself to hold on to programs and platforms that are not performing, no matter how many people work there or love them.   The less performing sections are cannibalized to support the ones that are doing better. 

This creative destruction is a challenge in government.   Private firms are not really better at anticipating the future than we are, but they are a lot more effective at getting rid of things that are not performing.   They just cannot afford to keep or pour more resources into the programs that are losing money.

The title of this post is a paraphrase of a line from Shakespeare’s Julius Caesar.   Let me end with another one that applies.   “There is a tide in the affairs of men which taken at the flood leads to fortune.”

April 20, 2009

Belling the Cat & Other Great Ideas

An outside consultant is someone who borrows your watch and charges you a fee to tell you the time.

People have been trying to sell us information research, outreach or new media services for a long time.  They are good people, usually smart guys with impressive credentials and great sounding programs.  But they remind me of stray cats trying to become house cats. They are very friendly and offer a lot, but once they get a steady supply of cream I am not sure they won't become a nuisance.  I understand the need to work with outside experts, but I have some simple concerns.

The first is a simple sourcing question.  Whenever someone comes with really impressive and precise information, I have to ask where he got it.  Conclusions are no better than the source materials/data they are based on and the soundness of the method with which they were collected, but a clever consultant or academic can build impressive castles on the shifting, soft sand of supposition.  No matter how impressive the tower, the foundation is what matters.

A second question has to do with our own motivations.  We should use outside experts to "rent" expertise we don't want to buy/develop permanently.  We should not use them as CYA, trying  to outsource decision making or creating/buying systems that will run on auto-pilot.

Of course, some things are routine and well enough understood that we can just have a procedure. The hard decisions are hard precisely because they do not fall into that category.  We cannot abdicate responsibility for these decisions. The systems should be decision support, not decision substitution.

A third factor comes as a result of both of the above considerations.  It is possible to create an impressive looking expert-system that leads you inexorably to a wrong decision. We have to guard against it and always consider the inputs and sources.  Maybe the sources are flawed or the analysis in error, but the system is so beautiful and elegant that it creates the impression of greater certainty than the information permits.   If not for the system, you might see that for yourself, but what would have been an obvious flaw is obscured by the impressive and beautiful system built around it.

An important reason for this is the effect of aggregation, which is a fourth factor.  I might make a reasonable guess.  You might too and so might ten others.   Each of us has made a reasonable estimate with a degree of risk.  When we aggregate our guesses, they seem much more certain, but may have introduced all sorts of biases.   The collective judgment may be worse than any of the individuals.   

Let me hasten to say that reasonable aggregation of diverse information is a great way to arrive at good decisions.  But when someone creates a model and then runs it, there is a good chance of introducing bias, maybe unintentional, and a significant risk of faulty aggregation.  I have seen lots of examples of information cascades, where the first (wrong) guesses influence the others.  (I have even created a few as experiments.  It is not hard.)  If the model is opaque, as they often are, we can be easily fooled. The worst case is when the model sort of works but because of random events or factors not property accounted in the model.  Arbitrary coherence.

It is not what you don't know that is most dangerous.  It is what you know that isn't true. 

A fifth factor is a kind of Heisenberg uncertainty principle of human affairs.  The very fact that we are doing something, or even just observing, alters the underlying reality.   This is especially true of a big player like the USG.   We need to take account of the effects of our actions and recognize the developing situations.  The correct answer today may well be the worst solution six months from now, w/o either answer being wrong.  That is why I am a great believer in iterative research and programs.  You have to see how things develop and then take the next step.  Of  course you need an overall context, but system-building consultants often become too vested in their peculiar models. They want to continue to apply it even when it has become inappropriate.

Which brings us to my sixth concern: an important reason why we do programs is to create the knowledge and relationship base among our own people.  If we outsource activities, we also outsource or give away the relationships and intimate knowledge of what we are doing. It is sort of like a student hiring another kid to write his term paper.  We become dependent on the models and reports and may be misled when we let our own powers atrophy.  We get the big bucks because of our experience, judgment and knowledge.  If we outsource the tasks that require them, we are not only avoiding the important value we add, we are also giving away the things that build future human capital.

Finally, I always have to ask if the service or research is useful. This seems an obvious question, but it often goes unasked.  We get so bedazzled by the graphs, fascinated by the immensity of a problem and/or baffled by the bull shit, that we never ask, "So, what do I do with this?" 

For something to be useful, it must be capable of being used - AND used by us, not some theoretical all-powerful actor.  When I hear something could be done, I want to know by whom and who has already done it.   I am a little leery of someone trying to tell me that I will be the first one ever to achieve something.  There is often silence at this point.  Many consultants are so honestly in love with their own products that they are not ready for the disconfirming question. Remember the fable of the mice who thought it would be a good idea to put a bell on the cat?  The plan was great until they asked who could do it.

Excuse me if I slip into hyperbole, but if I know there is a vast civilization on a planet of the Alpha Centauri system, but I have no way to contact them or get there, it is very interesting, but not useful information.  It is momentous and I want to know, but it is not useful. Among the compelling but useless information people often try to sell is polling data about whether or not people in X country like the U.S.  This is interesting information, but even assuming it doesn't fall into one or more of the traps mentioned above, it is useless unless there is something I, we, the USG can do about it. 

For that I need more granular information.  Anyway, I don't have to pay for that kind of general information.  I can get it free from Pew Research, Brookings, Heritage or many of the others who study such things.  (I found 33 official or authoritative studies on the subject.  I am sure there are more.)  

Useful means actionable.   Most of what people are peddling is not.

I learn a lot from listening to these presentations, and I am glad they invite me to hear them. I feel a little bad for them.  They seem honest and earnest, but the chances they will sell much are slim.  I can often think of very good uses for particular parts of the product line, but I doubt I will ever find an acceptable whole solution.  If I do, I will advocate that we buy that system, and I can retire.

April 09, 2009

Let the Games Begin

Gladiators 

Continuing my thoughts on games in public affairs, interactive games will soon become the leading method of persuasion and a key advertising medium.   I know that is a sweeping statement.   Those familiar only with the “Space Invaders” game generation will think I am nuts.  The “Myst” people will see the merit in the statement, and those playing World of Warcraft would heartily endorse it, if they could divert their attention long enough from their games.   Games are already a primary way that young people interact with data, each-other and the world in general.   Even the EU now thinks that gaming might be good for young minds, so we better get used to the idea that games.  For a funnier approach, take a look at this video.

Games’ pervasive persuasive ability is part of a continuum of imagined worlds so let’s digress a little to the more familiar previous persuasion champion – the play (or in the modern versions the movie or TV show).  Sophocles and Shakespeare, Ibsen, Shaw, O’Neil and George Lucas & Steven Spielberg were/are masters of persuasion and they all knew what they were doing.   Think of a play as a very long commercial message that you volunteer to watch.  And remember that if a thirty-second commercial can sell you a product, don’t you think an hour and thirty minute play or a thirty minute TV show can sell you an idea or a lifestyle.

The writers, producers, directors and actors work together to sell you an idea.  Sometimes it is  innocuous; sometimes not.  Shakespeare sold us all the Tudor version of English history and we bought that Richard III was nothing but a sneaky rat and Henry V was a great and brave hero.  There is some truth to some of these characterizations, but they are fictional caricatures, not history.  It was a conscious effort at propaganda, but it was so skillfully done that it is still part of the fabric of our society four centuries later.   A skillful current propagandist is Oliver Stone.   Many people draw their knowledge of JFK or Nixon from his movies and the images are strong.  Even when you know the real history of the events, it is hard to get the image out of your mind.   The living, moving image often trumps the truth of history.   That is the power of the play/movie/TV Show.    

The writers/producers/directors control ALL the characters.   They can make the ones they don’t like unlikable or stupid.  It is all a set up.  They can structure events so that faults are revealed AND they can give characters the faults to be revealed.    It is analogous to your own dream, where all the characters are you but they seem to be others and that is how you react.   In every play, for persuasion purposes, the bad guys and the good guys are on the same side.  They are all working for the guy who wrote the play.  But the illusion remains.    Directors sometimes disingenuously talk about characters as independent or they ridicule critics by pointing out that it is only fiction.   Think of how you view familiar historical people or events.  Now consider whether your image came from reading actual history or just watching it on TV.   

BTW – the power of the producer has increased in Orwellian fashion.  Now many directors go back to their movies and change them to fit the current situation and sensibilities.   The “Star Wars” you saw in 1979 is not the same one you will see today.  “He who controls the past controls the future and he who controls the present controls the past,” is the philosophy of Ingsoc and Big Brother in George Orwell’s “1984.”

But the power of the play/movie/TV show pales in comparison to a modern game.  Viewer might get involved in a drama, but not matter how involved the couch potato gets, he is still a passive participant.   None of his intelligence or perception will change the course of the investigation on “Law & Order”  and none of his passionate tears will prevent one death on “House” or “ER” and the rerun will unfold exactly as it did the first time.

Not so in a game.   The game provides some choices and the illusion of free will.   What you do makes a difference to the outcome.   That is why games are so addictive.   You get to be a player in all the senses of that word.    The irony is that BECAUSE you are making choices and seeming to go your own way, the power of persuasion is multiplied.  

The game maker sets all the parameters.   He can suspend the universal laws of physics.  He can dictate the nature of human interactions.   He can dictate the nature of human nature itself.  Animals can become wise; inanimate object can be animated.   The game maker can determine heroes and villains, but now they are also YOUR friends and enemies.    Humans have a wonderful capacity to personify animals and objects.   It is much easier when these things have elements of a real personality.    Games create that.

I don’t think most game makers have an explicit social or political agenda, but they do have perceptions and prejudices that color their view of reality and so come to color the reality of many others. 

I no longer play many video games and I date myself when I say that used to play Sid Meyer’s Civilization, a game from the 1990s.   It is the only game that I really know well and it is familiar enough to many people, so let me use one example from that game.  You can find examples from other games at this link.

Civilization requires you to develop from a society of Stone Age wanders into a future with space travel.  As you develop various technologies, you get more options, both in civil and military matters.   The game makers have determined the relative merits of particular advances and you get them as givens. You compete with other civilizations and you have to spend a lot of time defending yourself and there was some criticism that the game was too warlike, but so was human history.

The first rendition of the game the other civilizations had characteristics broadly correlated to their historical activities.    For example, Hammurabi and the Babylonians were builders who spent relatively more time developing irrigation and road.  Lincoln and the Americans were technologically savvy and likely to develop democracy.   Shaka and the Zulus were less interested in technology and were more aggressive in attacking others.   The most aggressive and dangerous people on the board were Genghis Khan and the Mongols.   This was very un-pc and it disappeared from subsequent versions of the game.   

So the message of the later versions was that the unpopular idea of national character or any sort of cultural determinism was completely useless.   This is a very important point, BTW.   IF applied to the real world, it would mean that over time you would expect the Swiss and the North Koreans to behave in the same ways and that their national character would have no predictive value.   This, BTW, is the message of cultural relativism that you get in many universities.    If you get it directly, you can counter with the Swiss-North Korean argument.   If you imbibe it unconsciously as a teenager, it just becomes part of your world view.

But there is even a deeper message implicit in the game.  You, as the leader of your civilization, have nearly complete knowledge.  You make choices based on calculation or preference, but you can be logical.   Real world leaders never have this option.   There is always fog and uncertainty.   So if players take a lesson from the game, they have way too much confidence in the ability of leaders to run the economy or engage in foreign policy.   Conversely, if the leader does not deliver as promised, they are less likely to understand the constraints, unavoidable ignorance or mitigating circumstances.

Anyway, more and more we will use games to persuade and train.   Games are artificial models, created by humans, bundled with their unconscious preconceptions and prejudices and often peppered with deliberate manipulation.  As with any model, they represent one reality.  They are not THE reality.  But they sure seem like it to the players and I wonder what sorts of mind-sets the games are creating.   Games can create an entirely artificial world, whose characteristics players may carry over to the real world they (sometimes) live in.

April 08, 2009

Tell it Plain

Below is Smokey the Bear, no doubt reading plainly written government regulations.

Smokey the Bear at the USDA forestry exhibition in Washington 

The Congress in its wisdom has mandated that Federal employees should write in plain language. This is a great idea, but what does it mean?

I write in a simple way.  I don’t use the passive voice very much.  Most of my sentences are simple noun, verb & object.   I don’t use circumlocutions, but I do use the most appropriate word, for example, “circumlocutions”.   Using that one word avoids having to write two or more sentences.  

Plain writing requires a wide vocabulary. You have to use the words appropriate to the ideas you are trying to express.  Speaking of writing plainly does not mean making it so easy that a fifth-grader can understand.  Some concepts are beyond the understanding of a fifth-grader.     We have education to improve people so that they can indeed understand more.

Lord knows that government writing can be convoluted and confusing.  (Note the use of the word “convoluted”.  That is the best word for this thought.  An easier synonym for convoluted is difficult, but that does not adequately convey my meaning.)  I guess I am afraid that this great idea will be misused by some in the government to dumb-down our writing.    Some overzealous official might strip out words like “circumlocutions”, “convoluted” and … “overzealous”.   That would make my writing more simple-minded, but not simpler and not easier to understand.

There is no small irony in assigning a bureaucratic process to the art of writing.  Bureaucracy is the biggest reason our writing is difficult to understand (note that I did not use the word “opaque”, which was my first thought.  Instead I had to use three words (“difficult to understand”) that do not exactly convey the meaning I had in mind.    Much is lost when writing becomes a lowest common denominator group exercise.  The first goal of bureaucratic language is not to offend anybody, BTW. Conveying meaning is always a subordinated goal.

When I was in Poland, one of my Polish staff wrote a note asking for office supplies.   It was very clear, but also very clearly written by someone whose native language was not English.  The person receiving the request sent it back to me with a snarky comment “Didn’t you edit this.”   I wrote back much more politely, “No, I did not edit it.   I understood what she wanted and so do you.  Just send us the requested supplies and don’t bother me again.”  This was very clear and it caused some consternation among the admin folks.  My boss even called me to caution me about hostility, but they never bothered us again and it was worth it.   Had I knuckled under, I would have empowered the pedants and all of us would have spent many hours rewriting great prose like “Please send five boxes of pencils.” 

Government employees spend an inordinate amount of time on these sorts of things. Life is a lot easier if you just say no.  

And, BTW, the legislation specifically does NOT apply to regulations.  They can remain as opaque as ever, so that ordinary educated people cannot figure them out with any certainty.  I think we call that the "lawyer and bureaucrat full employment act."

April 05, 2009

Games: Monopoly

Monopoly Polish versionAt work we are experimenting with using games in public affairs, so I have been thinking about them and reading about them.   I just got a book called Changing the Game, re how video games change ways we do business.   We are very much influenced by games because games create reality.   I plan to write a couple posts on this general subject, but to get my thoughts rolling I considered Monopoly.

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Left is the Polish version of Monopoly.  I didn't have the original American version, but I used the familiar names of properties in my post.  The proliferation of Monopoly around the world shows its general appeal.

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Monopoly was the game we played when I was a kid.  I played it with my sister and with my friends.   I didn’t realize what it was teaching me and the subtle persuasion that was going on.   Learning and persuasion are closely related, of course.   When we learn a system, we are simultaneously persuaded that it is good and/or useful.   So what does Monopoly teach/persuade? 

You learn a lot about statistics.   Dice produce random results within a pattern.   There are thirty-six possible combinations of two dice that produce the twelve numbers we might throw.  Seven is the most common number, since you can get seven with six different combinations of the two dice.   Least common are two and twelve, since there is only one combination that can produce each of these.

The Monopoly board accounts for this.    You cannot buy a property that is seven steps from “GO” and the most common landing spaces are occupied by “Chance,” or “Community Chest.”  The probabilities created by the dice would become less important as the game progressed, except various events of the game tend to bring you back to certain places.  You often are told to “advance to GO”, which resets the probabilities.  Seven spaces from “GO” is “Chance,“ BTW.   You are also frequently told to “Advance to the nearest RR” or sent to jail.   Seven spaces from Jail is “Community Chest” and there are no monopoly property possible seven paces from a RR except the green property North Carolina.  

Monopoly, Polish version "start" 

Given all the permutations, it is generally the lower cost-lower rent properties that get most of the business.   Mediterranean and Baltic are the most visited properties, but it is hardly worth having them, even with a hotel.   Boardwalk is the killer property, but people tend not to land there and it costs a lot to build houses and hotels.   IMO the best combination of affordability, frequency and income are the Red group of Illinois, Kentucky and Indiana.   The next best are the Orange New York group.    I am sure that somebody has figured out exact probabilities. 

The winning strategy is to get the best property you can and build as soon as possible.    There is a big advantage to being first since you will get the resources to expand (and deprive your opponents of same). 

Monopoly Polish Version, free parking

Fortune favors the bold and a person who is timid and refused to deploy his current money to produce future income cannot win.  Of course, the reverse is not necessarily true.  You can know all the things you should know and play superbly and still lose.  If you could just do something with a certain guarentee of success, it wouldn't be a game anybody would play.  There is no uncertainty in dice, but there is probability and risk. In Monopoly, you can assess risk.  Over the long term you will win if you do the right thing.  Over the short term, such as a particular game or even lifetime there is no such guarantee.  That is the nature of risk.

These are really good life lessons.  I learned probability from Monopoly before I knew about it in school.   We practiced simple math.  Got a good short course in negotiations and a chance to observe human nature in wealth and poverty.  

The world view we got from Monopoly was that this is the way life was.   We had early free enterprise, followed by consolidation and then Monopoly and bankruptcy for all but one big winner.   Although that last part was never achieved in our games, which was another lesson.   We always made deals (not permitted by the official rules) to help each other save face.   We also noticed that the bankers tended to have more ready cash than their property holdings seemed to justify.

The games usually ended when it became clear enough who was winning and everybody got bored, or else somebody got mad enough to upset the board or end the game abruptly.   We had several sets of brothers who played with us.  Inevitably one or more would resort to petty violence in response setbacks in the market, thereby ending the game.    I guess it was like real life.

Clearly, the game persuades us that some behaviors are useful and others not.   I don’t think Parker Brothers had support for Capitalism in mind when they started to sell the game in the 1930s.  In fact, I read that the precursor to Monopoly was invented by a socialist who wanted to show the pernicious nature of private ownership.   It just goes to show the law of unintended consequences that it taught generation of American kids about the virtues, if risky ones, of the free market. The mistake that Monopoly teaches is that the free market is a zero sum game, with winners in proportion to losers.  In fact, the free exchanges in a market economy increases general wealth, although not in equal measure.  I don't think we can blame Monopoly, but this zero sum mentality is the leading cause of misunderstanding of the market.  Of course, games need winners and losers.  They are only games after all.  And one reason we like games is that, unlike life, they provide definitive results, but we would not like those kinds of results in real life.

Anyway, kids don’t play Monopoly like we did.  They have other options.   

April 01, 2009

Water Finds Its Level

Water Finds its level 

Our Foreign Service evaluation period ends this month and it is time again for all of us to list our myriad achievements in a couple pages of dense prose.  I hate that.  Coming from my conservative Midwestern background where bragging was discouraged and ridiculed, I am at a significant disadvantage vis-à-vis those who consider pushing oneself forward a pleasure.  I have always hated hustlers and hustling.  But there is the time for those things. 

I have gotten better at it and developed methods and rationalizations that help me through.   My best method is to imagine I am writing about someone else.   In my job, I often have to “sell” ideas.   I make the self-promotion exercise just another job like that.  I have never lied or even exaggerated in any of my assessments, but it is amazing how different achievements can seem when put in context or surrounded by the right words and phrases.  And I guess I have done all right in the promotion game, despite all the gnashing of teeth. 

Statue of chess players in John Marshall Park on March 31, 2009

If you stayed in the Foreign Service for 200 years, things would even out and you would probably end up more-or-less where you deserve, but in the course of a 20 year career there can be lots of random events that affect your success.   I know very capable colleagues who suffered some kind of career downdraft through little or no fault of their own and forever stalled at mid-level and there are a happy few who have risen to very high ranks on the strength of some random occurrence or lucky break. Of course, some people can't get ahead no matter what breaks they get, but chance matters too.

Good or bad luck can affect whole generations, so you have to compare people to their peers.  During the middle 1990s, it was very hard even for good people to get promoted because they were cutting the FS.  It is easier now when we are expanding hiring.  I read in a biography of Eisenhower that he despaired of ever getting another promotion back in the late 1930s.  But it worked out for him.  His became "the class the stars fell on" (the class of 1915 produced 59 generals out of 164 graduates, not bad) when WWII expanded the army. Eisenhower, Bradley, Marshall, Nimitz, Halsey etc were able men and they were successful, but had the war come five years later we would have had a whole different set of five-star leaders.  Colonel Eisenhower might have found himself called out of retirement to run a training program, but the crusade in Europe would have had a different champion.  "There is a tide in the affairs of men ..." 

Below is a statue of Gen John Pershing, General of the Armies, the only man to attain that rank during his own lifetime.   Later Congress passed a law stipulating that no American ever had or could outrank George Washington.

General Pershing monument in Washington

Losers blame their circumstances, and they are right just enough to keep the idea plausible. With the caveat of comparison mentioned above, promotions are correlated to actual merit, but certainly not perfectly correlated.  There is a statistical quality to them, which is not always fair or right, but in the long term and for the most part you can understand what happened.    

Some people have opportunities dropped in their laps; others have to work hard to find them.  You do need opportunity to shine, but what you do with it makes all the difference.  The FS is a very good laboratory for achievement because we have such a variety of jobs and we move among them.  Even though we are all similar in background, and the FS test ensures that we are all smart in the academic sense, you can really see the difference people can make in positions.  Posts and positions may suddenly become important and effective just because a new person has come in.  The reverse is also true. 

In my observation, chronic underperformers are those that avoid responsibility and refuse to make consequent decisions.   It has to do with that opportunity thing I mentioned above.  In choosing mediocrity, they cannot be blamed for failure, but they also never have the opportunity to succeed.   In a knowledge organization like the FS, the preferred method to avoid responsibly is to over analyize every situation and then spread risk by involving lots of marginal participants in your decision making.  I don’t think that most of those doing this really understand the implicit choices they are making.  They think they are being prudent and honestly don’t understand why their list of achievements pales next to those of their “crazier” and “less hard working” colleagues.

I have real trouble understanding how I achieved the success that I have enjoyed and I cannot believe that I deserve it.  This doubt is not a malady I suffer alone.  I find that most successful people who are honest and self-aware fear that they are frauds whose mistakes and faults will someday be embarrassingly revealed.  This is a useful attitude.  It keeps us more humble and stimulates a desire for continuous correction and improvement. I pity the fools who believe they have no serious faults left to correct.  But self-doubt can result in the risk-avoiding mediocrity I mention above and you have to be careful not to be overly influenced humility and self-doubt at evaluation time.  Evaluations are comparisons.  In this universe of imperfect people, where do you stand in relation to others? Nobody is perfect and the ostensible quest for perfection is another way people avoid responsibly to make choices. 

If we disqualify ourselves based on the faults & fears we know we suffer, all we do is allow the more dishonest or self-deceiving people among us to prosper and rule ... and those are not the kinds of people you want running the show. 

It is not only your right, but your proactive duty to ensure that you can make a contribution commensurate with your capacity.  That means we have to engage in what I would call bragging at evaluation time.  Unfortunately, evaluations are like a race run in the fog, where you might have to judge the winners by who is bragging the loudest because the actual finish was unclear.

The arguments we make for ourselves should be honest, but well crafted.  We can share credit and take credit for common efforts at the same time.  It is not a virtue to allow your achievements to be hidden or ignored, since that means that your ability to do more will be curtailed and it is likely that a less competent but more confined guy will take your place.  In my circumstances, getting promoted really doesn’t mean making much more money, since our pay is capped.  It does mean having the opportunity to do more useful and interesting things before they kick me out (we have an up-or-out system). 

Anyway, those are the things I am telling myself as I embark on my creative writing exercise.  

We get to write our own first page on our evaluation forms and tell the promotion boards why we are worthy.   I will imagine that I am writing for somebody else and give that guy the benefit of all doubts.   I have some interesting narratives this year and I suppose I can spin some gold out of that common straw. 

March 28, 2009

Power & Glory

Most people are uncomfortable with the exercise of authority and they usually resent those who do.   Lord Acton’s observation about the corrupting nature of power still applies.  ("Power tends to corrupt, and absolute power corrupts absolutely. Great men are almost always bad men."

Nevertheless, establishing order requires authority and w/o basic order, nothing much gets done.  Power need not be overly coercive and the most effective leaders are those who welcome the participation of other.    I have written on this subject on many occasions.  But sometimes you come to a bottom line where a decision must be made.   In those times, a leader who refuses to make the hard decisions is shirking his duty. 

Statues near Von Steuben monument in Layfayette Park near Whitehouse in Washington DC on March 26, 2009, a rainy day.
  Leaders who refuse to lead are the leading cause of unhappiness in the workplace, IMO.   Worst of all are the guys who won’t lead, but like to boss.  Next worse are the ones who hide among the rules.  Rules apply to most situations and all routine decisions.  You need leadership for those times when they don’t. Leadership requires the exercise of judgment, which will always seem arbitrary to those who disagree.   

I learned an interesting lesson from an exercise in my leadership seminar last year.  Reference this link for details.  I don’t think it was the one intended.   I was chosen as a group leader by a more or less random and unfair procedure.   In the exercise, points were distributed based on rank but were also earned by individual and group effort.  I determined that our group could score lots more points if we cooperated and with my two leadership colleagues, we created a system that distributed the points fairly.  The facilitators were surprised and (I think) a little chagrined that we were scoring so many points w/o dissention.   We soon got dissention, when another group used the rules to seize power, despite the fact that it cost us all points.   The lesson I took was that the essential task of power is to maintain it.   Nasty and Machiavellian as it might seem, the simple fact is that you cannot accomplish your goals (even if your goal is to pass along power to someone else) if you are deposed.  Weak leadership does nobody any good.

I am reading a book Alex gave me for Christmas called Rubicon.  It is about the fall of the Roman Republic.   The author is very talented, but he evidently doesn’t like the Romans.  His description characterizes them almost as an infestation that infected and ultimately destroyed the ancient cultures of the Mediterranean.   Their virtues of perseverance, bravery and patriotism are seen as merely enablers of their cruelty.   A couple months ago I finished a book called Empires of Trust, which left almost the opposite impression.  I have been reading Roman history for a long time.  They are both right.   The Romans established the greatest Empire in history and brought order, a degree of justice & prosperity to the lands of Europe, Africa and Asia that surrounded the Mediterranean and now are thirty-six separate nations.  They were brave, resolute, consequent and practical.  They were also cruel, mendacious, superstitious and capricious.  In other words, they displayed all the usual attributes of power.

Washington DC on March 11, 2009

I admire the Romans, with all their faults.   Our world is very much based on theirs.  Our American constitution embodies many of the lessons of Rome, only better.  I believe in progress and that sometimes we can learn from history.   We learned from the Romans and we can be better than they were because we stand on their shoulders.  The fatal flaw of the Roman organization was their messy succession procedure.  Augustus established the principate (became emperor) through stealth and maintained it with the fiction that he was merely the first among equals.   He is recognized as a political genius and a great man for his achievement and it was probably the only way to pull it off.   But it avoided some of the responsibly of power and made each transition an unpredictable adventure which often involved murder and the exercise of military muscle.

The Romans were hated and justifiably feared because of their power.  They deprived the people of the Mediterranean of political freedom, what we would today call national self-determination.   If you annoyed the Romans, you paid a high price.   But the Roman Empire provided a great deal of liberty, tolerance and personal autonomy.  (Of course all ancient societies were horrible and oppressive by modern standards.   Remember that progress thing.  But compared with the available alternatives, you were probably better off living in the Roman Empire than anyplace else in the world at the time.)

US Capitol Dome on March 22, 2009

Above - Romans perfected the dome and pioneered the use of concrete in buildings.

Most of my ancestors were among the barbarians who destroyed the Empire and I imagine my grandfather many generations removed scratching himself in the Forum trying w/o success to figure out how all that water got to the fountains.  The Empire fell in 476 in the West (although it hung on until 1453 in Constantinople) but the idea of Rome persisted and the whole world is heir to their achievement.  You can see it in architecture from Shanghai to Seattle.  Washington looks a lot like a Roman city.  The Romans were not very original, but they were experts at assimilating and developing ideas from a diversity of sources.  They developed what became our concepts of rule of law, citizenship, the concept of a republic and separation of powers, so we Americans are especially indebted to them.   Our Founding Fathers knew what we sometimes forget.   

March 19, 2009

Learning Organizations

The U.S. Marines are a learning organization.   During the year I was lucky enough to serve with them in Iraq, I was continually amazed at how fast information spread among them.   Then it would mutate, improve and become better adapted to the situation at hand.   The USMC skill and alacrity as a learning organizing was a necessary and key component of our success in Anbar province in 2006-8.   They adapted to changing circumstances and overcame obstacles.    

Marines talking to tribal leaders in Al Anbar province

Like all greatness, the USMC success is based on apparent contradiction. The Marines manage simultaneously to be hierarchical and egalitarian.   The also have very strict rules and at the same time very flexible execution.  The commander’s intent is very important even if it turns out that the specific instructions did not survive first contact.  Finally, virtually all Marines are intensely interested in helping other Marines, although this is sometimes masked by their tough exteriors.  Officers take responsibility and interest in their men.   They spend a lot of time mixing and talking with them.   This is one of the things that make them a learning organization.   A lot of information passes informally.  The leader, in one sense, provided the organizational connective tissue. Anyway, scholars have studied Marine leadership for literally centuries and I know there is a lot more, but those are the lessons I took and the ones I think apply generally.

The Marine organization I saw in action in Iraq contradicts many of the stereotypes we hear about them.  I realize, however,  that if I say that I want my organization to be more like the Marines, most people will conjure up an image far different from the one I envision.   So let me fall back on some other ideas that have stood the test of time and are similar but civilian.  

I read In Search of Excellence when I started my MBA in Minneapolis in 1983.  It is hard to recall now what a ray of hope that book was for me and my classmates.  We were coming off the terrible end of the 1970s and had recently suffered double digit unemployment, double digit inflation and mortgage interest rates that reached 20%.  Pundits told us that America could not longer compete in the world.  We were doomed to become the hinterland for the Japanese juggernaut.   Our business models were defunct, they told us, and we better get used to being second rate, or at best a clumsy dysfunctional giant.  This wasn’t how it turned out, but the future didn’t seem very promising when the book came out in 1982. 

In Search of Excellence came along and told us about American companies doing excellent things and succeeding and it told us how.  In some ways the ideas were revolutionary, but in most ways they represented the traditional American adaptively. It was our American wisdom encapsulated.  This is one reason In Search of Excellence became one of the best selling business books of all time and why it remains in the core of classics on management and organization.  

The book identifies eight characteristics of excellent organizations.

  1. A bias for action, active decision making - 'getting on with it'.
  2. Close to the customer - learning from the people served by the business.
  3. Autonomy and entrepreneurship - fostering innovation and nurturing 'champions'.
  4. Productivity through people- treating rank and file employees as a source of quality.
  5. Hands-on, value-driven - management philosophy that guides everyday practice - management showing its commitment.
  6. Stick to the knitting - stay with the business that you know.
  7. Simple form, lean staff - some of the best companies have minimal HQ staff.
  8. Simultaneous loose-tight properties - autonomy in shop-floor activities plus centralized values. 

 Burgers of Calis in Hirschhorn garden on March 18, 2008

We can dress them up in terms more appropriate to 2009, but I think, precisely because they were distillations of successful practices, they still form the core of what a good organization should be like.   The only one I would explain is # 6.  It sounds less adaptive than it is.  The authors did not mean and I don’t think we want to stay with what you are doing now.   They were simply admonishing leaders not to just jump into the latest fads or spread themselves too thin with disjointed priorities.   They wrote the book at the tail end of the great merger mania, when giant conglomerates were making it difficult to identify core values or core competencies.  

I think the longer and updated version would be to branch out from core competencies rather than being distracted by every new thing that comes along.  I also think this should be modified with a little more systems thinking, but overall it stands.

March 03, 2009

Evolution not Intelligent Design

I give up.   For many years I have been looking for a grand unified theory of persuasion or at least of public affairs.  I have read hundreds of books about the subject and thousands of articles.   I have listened carefully to skilled practitioners and tried a lot of things out for myself.  I have achieved success, suffered failure and tried to apply the lessons of each.  I have looked for the pattern; inferred the pattern and imposed a pattern where none really existed.  But the long search has reached a dead end ... and an insight. (The owl of Minerva flies only at dusk.)

Below is the Library of Congress.  There are several other buildings which together contain the accumulated knowledge of humanity.  All you have to do is look for it.

Library of Congress on February 27, 2009

I could not find a grand unified theory of persuasion and public affairs because none exists.   I have to be content with tactical success and experimentation.   The best strategy is to follow up and double down where things work and abandon failure as quickly and cleanly as possible. 

An organization that can do this is not omniscient; it is robust and opportunistic.  In an uncertain world, we are always playing the probabilities.  It is a world where the best plan might fail and the worst succeed, but in the course of repeated tries and many actions, the better ones make progress. It is an evolutionary system that unfolds through iterations; the truth is revealed conditionally and gradually.  It cannot be choreographed in advance.

I remain a believer in truth and in seeking truth.  It is just that I do not believe that we humans have the capacity to find the big truths.  Actually, I am not giving up the search, but I am switching methods. Repeated inquiry and intelligent analysis of both process and results will bring us to an approximation of practical truth, wrong in many details but useful for decision making in the situations for which it was developed.   

You don’t need to know the whole truth to know what to do.  We have to walk the line between recklessness and paralysis.  At some point we know enough to jump.  That point comes when we estimate the probabilities are good enough – not perfect, but good enough - when the probable outcome of doing something is better than waiting.   We will be wrong a lot.  We need to be robust because omniscience, or even understanding most things, is not an option available to mortal man.  We are always wrong to some extent.

“Often wrong, but never in doubt.”

That is how they described MBAs when I was at the University of Minnesota B-school. It was meant pejoratively, but it is not a bad strategy.   If you more likely to be right than wrong and the rewards of success are significant while the cost of failure is not catastrophic, the smart decision is just do it.  If it works, do it again and improve it.  If it doesn’t work, figure out why and do something better. 

Just because you don’t have a detailed plan doesn’t mean you don’t have a plan. Often the best plan is the structure of the choice architecture in the organization itself.  Giving people a broad goal in an organization structured to take advantage of opportunity and can learn from experience is the best plan you can have in a changing world.  After it works, you can take credit for prescience if taking credit is important to you. 

Clean stream in New Hampshire fall 2003

Ask the guy in the kayak about his precise plan before he hits the white water around the bend.   It is better to know you can adapt to what will come than to develop a bogus detailed strategy for everything that could be on the way.  

February 28, 2009

Facebook 2

I am still trying to understand the new communication technologies.  As I look back and forward, I come again to the constant in all communication.  Technologies don’t talk.  All communication happens between humans and humans.  

It is like the old philosophical conundrum: If a tree falls in the wood and nobody hears it, does it make a sound?  The conundrum is easily solved if you define what you mean by sound.  It certainly creates vibration.  So it makes a sound in that sense.  But these vibrations only become meaningful as sound when somebody’s brain interprets it. 

When you add the human factor, you see that we are dealing with methods, not techie magic.   The technologies are just facilitators.

Anyway, I noticed a couple of good articles to supplement my understanding expressed in my first Facebook posting. The Economist had a short but good article called Primates on Facebook that said some of the same things as my post re the limited of human cognition.  I didn’t know the source, but the limit of human interaction is called a Dunbar number, after an anthropologist who postulated that human face to face interaction can only go to around 150.  Somebody wrote a blog post about that.  It is more interesting than its title Extending Dunbar's Number with the social web suggests. 

My own experience - that Internet steals memory - is evidently a common occurrence.  There was an interesting blog entry called Will Facebook 'infantilize' the human mind? 

But there is good news for geezers as I read in Older People on the Internet.  It makes sense.  Old people have time on their hands, are unenthusiastic about strenuous exercise and often no place to go, so they already have the prime characteristics of Internet nerds.  Large sections of the web will soon be big electronic geriatric wards.  That brave old geezer world will be well developed just about the time I get there, how convenient. I also got my Twitter account.  I like Twitter less, but I have been studying up on it.  Pew Research has a good summary of Twiterati demographics and habits.

February 26, 2009

Mobility

Mobile devices, such as cell phones, notebook computers and even hand-held games, may soon be the way most people get their news and information and become their primary way of accessing the Internet.    We have to be there too.  Some places may bypass conventional computers altogether (much like cellular technology bypassed land-lines), especially as more and more features are added to mobile devices.   Cell phones now come bundled with still and/or video cameras, global positioning systems and sophisticated computing capabilities.  Mobile devices fundamentally change people’s relationship to information because they are available any time and almost anywhere.   Mobile devices allow individuals to report what they see on the spot, along with pictures and connections.   User created content has essentially made individuals into media.  

US Capitol visitor center hall on February 25, 2009

Above is the hall of the new visitors' center at the Capitol.  It took them years longer and a lot more money.  The guard told me that they had to reinforce all the doors and walls to make them more resilient in case of terrorism.  This extra precaution costs us billions, but you gotta have it.

Experts from private industry traded experience with veteran public diplomacy officers when International Information Programs (IIP) and the Foreign Service Institute (FSI) explored innovative and imaginative new ways to leverage mobile technologies for public diplomacy during a conference held at NFATC on February 19.  

It quickly became clear that mobile media, despite all the highfalutin hoopla, is just another part of the new media environment.  Several of the speakers emphasized the necessity of flexibility in the uncertain and protean world of the new media.    The new media is more fluid, fragmented, decentralized and personalized than more traditional media.  This creates challenges and opportunities for public diplomacy as well as for the traditional way we deliver messages at State Department.

Hearing the experts at the conference talk about exciting new communications technologies and even more coming soon, it also became clear that changes in new media environment are coming at an accelerating rate.  We have already seen some of yesterday’s most promising stars become today’s dinosaurs.   There is no reason to think this will be any different tomorrow, so it is silly and to try to pick winners among the new media.  Besides, we don’t have to.  We have an “all of the above” option.  What we have to do is experiment, recognizing that many will fail, but we will learn from the experiments that fail and that even those that succeed will work in unexpected ways requiring flexible responses.   The new media allows us to be flexible and being flexible means that we don’t choose “the best.”   Instead we try all appropriate methods, choosing the mix of media tools we think will work best for particular tasks.   We must use technology but not get beguiled by it, remembering that communication is the destination and the technology merely the vehicle we use to get there.  The mix will usually involve the newest technology used in the latest ways, but it will just as often include simple proven techniques such as personal visits.   Remember, we have the “all of the above” option.  Those are some of the lessons I learned at the conference.

Through all the changes in technologies, Edward R. Murrow’s famous observation remains true, “The really crucial link in the international communication chain is the last three feet, which is bridged by personal contact, one person talking to another.”   My colleagues and I at IIP understand that but we also know that we need to use all available and appropriate technologies to get within communication range.

Steps going from Capitol vistor center toward Supreme Court & Library of Congress

I was happy to be able to attend this conference on mobile communications and proud that IIP is looking forward to the future, as demonstrated by its organizing this sort of meeting.  State Department is indeed using a variety of media to carry out its public diplomacy.   My colleagues at IIP are using twitter, Facebook, webchats, webcasts, podcasts, Youtube, digital video, blogs, online gaming and various mobile technologies to complement our more traditional Internet, speakers, outreach and publications.   Colleagues in other parts of State Department are also making innovations that harness the talents of State’s professionals.   It is an exciting time to work in public diplomacy. 

February 25, 2009

The Tao of Leadership

In a classic episode of M*A*S*H, Father Mulcahy grows some sweet corn.  After a summer of hard work and anticipation, he harvests the crop, turns it over to the chow hall cook and everybody looks forward to the hometown taste of fresh roasted corn.  But the cook has removed the corn from the cob and creamed it into the kind of slop he usually dispenses.  Insulted by the complaints, he replies indignantly, “I was just trying to be helpful. Next Fourth of July you can eat it on the cob for all I care. 

Grant statue in from of Capitol in Washington taken on February 25, 2009

Above is General Grant in front of the Capitol.  Grant was an unassuming man.  He could easily pass unnoticed.  They said that the only way you could tell if Grant was around was that things started to happen.   Grant was a great general, but he failed at everything else.  Is it enough to be really good at one thing? 

Leadership can be like that.   Sometimes it takes more time and effort to make a mush than to do the effective thing.   It is usually a good idea to lighten up and consider whether your problems are because of instead of in spite of your best efforts, but often the hardest thing to do is nothing.  Most of us have a kind of piece-work mentality.  We think we earn our money by how much we do.  Leadership often means that we add the most value by what we choose to leave undone.

A leadership technique that seems to work is to “get lost,” just be inaccessible.   I know that this goes against every fiber of the stay-connected zeitgeist, but sometimes you add no value and generally when you add no value in an organization, you are sucking up value by getting in the way.   At times when the problem is best solved by someone else, but you know that others may want to consult or defer to your judgment, the best response is to get lost. Doing nothing, BTW, is a very proactive strategy and is the appropriate one only in some situations.   It doesn’t mean you just sneak off to play golf, although in some cases that works by chance.  There are some places where things progress a lot better when the boss is not around and I am not talking about prescribed non-action here.

Of course, the whole technique presupposes that you have already built an environment of trust and autonomy, so that colleagues and subordinates will not merely cower in fear and indecision until your triumphant return.  And that is the big caveat. You are not allowed to reverse the decision for trivial causes and you can never get angry that it was made w/o you.  If you are prone to the character flaws that lead to these behaviors, you need to stay away from this technique, but recognize that your organization will never work at top performance because you won’t allow it.  And stop complaining about all the work you have to do or about your incompetent subordinates. That is the world you created by making yourself indispensable.   Live with it or change it, but in either case shut up about it.

Charles de GaulleAnd as the great Charles de Gaulle said, “The graveyards are full of indispensable men.”

I liked the “Book of the Tao” since I first discovered it when I was around twenty.  I bought a book at a used book shop for $0.25 called “The Wisdom of China and India.”  It was published in 1943.  They would never publish such a book today, since it lumped together these two great but very disparate cultures and presumed to aggregate the collected wisdom of most of Asia in one volume.  But it was a great book and I still have it.  The binding disintegrated when I gave it to Alex to read last week, but a little duct tape postponed its day of reckoning.

The philosopher Lao Tzu has some sage (really) advice on leadership and since this wisdom has persisted through various iterations and hundreds of generations, maybe there is something to it. For example:

“The Tao abides in non-action, yet nothing is left undone.  If kings and lords observed this, the ten thousand things would develop naturally.”

or

"Nothing is softer than water, yet nothing can be better at overcoming the hard."

and

“A leader is best when people barely know he exists, when his work is done, his aim fulfilled, they will say: we did it ourselves.”

If you translated this wisdom into more modern terms, you would say that this sort of leadership taps into the intelligence and imagination of the people.  It makes them partners.  This is especially valuable when innovations are needed.  (Please refer to my posting re management gurus.) Centralized, directive leadership can almost never identify and develop innovation because whether they mean to or not, they bring the power of the organizing to bear to defend the status quo or permit only incremental and usually ineffective change.  

That is the paradox that when you abide in non-action, you leave nothing undone.  I would refine it a little.   Leadership’s task is to create conditions favorable for progress and innovation, but it does not directly create anything.  To employ my favorite analogy, it is like when I use proper silviculture on my forests.  The thinning, fertilizing, planning etc allow the trees to grow better, but I cannot micromanage wood or leaf production.    BTW - Below is the exchange from M*A*S*H: 

Father Mulcahy: Don't I know it. All week I've been dreaming of getting butter on my cheeks, juice on my shirt, and a niblet wedged between two molars.
[walks up to the table]
Father Mulcahy: Where is the corn?
Cpl. Igor Straminsky: You're looking at it. The mushy stuff.
Father Mulcahy: You... You creamed it!
[on the verge of tears]
Father Mulcahy: You... you ninny!
Cpl. Igor Straminsky: [everybody yells at Igor] I was just trying to be helpful. Next Fourth of July you can eat it on the cob for all I care.

February 21, 2009

Sources of Innovation: Gambling, War and Pornography

Sometimes we don’t like the drivers of innovation, but we like the innovation.   The science of probably and statistics was largely developed to serve gamblers.  They were the ones who really cared about properly figuring the odds and they were the ones who provided real working laboratories where elegant theories could be tested in relation the vagaries of human nature.    We can thank gamblers for our ability to assess risk and make better decisions about the complex interactions in our world.  A good book on this subject is Against the Gods: the Remarkable Story of Risk.

World of Warcraft princess

If we needed gambling to stimulate us to understand our complex civilization, we can thank war for having civilization in the first place.   The organizational structures our ancestors developed to provide protection and – truth be told – to dominate their neighbors were adapted to other tasks.  Causality in human events is always complex, with causes creating effects that become causes in ways that make it impossible to separate.    But throughout history you find a strong correlation between success at war and success in other endeavors of civilization.   This implies that the skill sets are at least overlapping.

World of Warcraft mounted warrior

In our own times, we can point to a variety of technological advances produced as a result of conflicts.  The Internet and the Interstate systems were begun to make our country more resilient in the face of massive attacks.   The conflicts in Iraq and Afghanistan have forced innovations in emergency medicine, which are already saving lives in trauma centers around the world.     

Even if more total lives are saved because of wartime innovations than were lost in the conflicts themselves, we should be able to produce similar advances absent the destruction, but we don’t seem able to do that.   Maybe we humans need a threat to get off our asses, jettison some of the inertia of old comfortable habits and maybe sweep away the resistance of powerful individuals or interest groups benefiting from the old way of doing things.

The things that drive a lot of innovation in computer technologies are online games and pornography.   These are the applications that demand more and more bandwidth and greater computing speeds.    I don’t really need a very advanced computer for the simple word processing and accounting programs that I run and people like me really don’t push the innovators to imagine the better future.   It is the gamers on the edge that do it.

World of Warcraft screen

My boys play “World of Warcraft” online.   There are something like 12 million (and that number grows every day) players around the world forming an online community.   Few of them stop to think about the significance of what they are doing.   They have created a seamless communication network where participants dispersed throughout the world react in cooperation and in real time to actions conveyed by sophisticated moving images around the world at the speed of light.   What can be done in the “World of Warcraft” today will be done in the worlds of medicine, manufacturing, finance and science.   Today’s gamers (or their parents) are financing the innovation and, more importantly they are managing and testing them every day when they play their games.  Somenare already taking the skills and insights learned in virtual worlds and innovatively applying them to their real world jobs.   The skills that helped them overcome the Lich King serve them well in the struggles with the competition. 

BTW - I think one of the reasons we often do better than would be predicted by looking at our school systems is that much learning - and most innovation - is done outside classrooms and away from the formal teachers. 

The games teach the pluses of planning, the dangers of lost control and the problems of managing staffs or teams. Take a look at this youtube video.   You can google WTF and world of warcraft and south park if you want to see more.

World of Warcraft city

Above is a World of Warcraft city.

Maybe the dweeb playing video games is preparing better for life the nerd doing the homework the teacher exactly as the teacher says.

February 15, 2009

Theoretical Perfect: Enemy of the Practical Good

Please read this linked article first.  All the pictures are taken today in places where I have been running for more than ten years.  I have been observing what changed and what stayed the same during that time.  The picture texts could be read independent of the general text.

I was still thinking re the ivy problem and the general problem of native and invasive species.   Let me stipulate that there are real problems with invasive species.  In fact, I would rate it as one of the most important problems we face, bar none.   The Washington Post has an article today on potential release of Asian oysters into the Chesapeake, which is one of the high risk plays that scare everyone involved.  On the personal side,  I spend many days fighting the Chinese paradise trees that infest parts of my forest land and they seem to be in league with another invasive – the multiflora rose – which makes approaching them painful.   So I know the problem with invasive theoretical and practical.

Below is an ivy covered culvert.  It has been holding the soil since before 1997, when I first saw it.  The ivy slows the storm water and allows it to soak in.  Ivy is low/no maintenance and nothing else would grow as well in this shady and stressful environment.  This human environment will NEVER be like the natural world.  The rain quickly runs off the impervious surfaces and washes away soil and most vegetation...but not ivy. It would be foolish to forgo this option.

Ivy covering a road culvert and holding the soil.

But the whole concept of invasive lies on a continuum.   Horses are not native to North America, at least since their ancestors disappeared here during Pleistocene.   Nature did not place the horse on our continent; the Spaniards and English did the job.   Few people today consider horses an invasive species, but they are.   In fact, wild horses get special legal protection.   Also among the immigrants are honey bees, white clover, cows, sheep, wheat and even earthworms.   It is clear that these species have altered the environment in profound ways;  they made the land more productive and it would be insane to try to eradicate them.   On the other hand, we have chestnut blight, snakeheads, kudzu, wild hogs, Chinese longhorn beetles, emerald ash borers … the list goes on.

Below is an alternative to ivy - concrete.  Storm water rushes down and floods stream beds.  This culvert, BTW, is above the ivy in the picture, so it rushes into the ivy, where it is slowed down and tamed.

Concrete culvert in Vienna Virginia taken on February 15, 2009

Reasonable people disagree about where to draw the line.   Norway maples are the most common street trees in the upper Midwest.   Are they invasive?  Some people think so.  They replaced the American elm, almost eradicated by the invasive Dutch elm disease.  The salmon introduced into the Great Lakes are generally well received.   They replaced the lake trout, wiped out by the invasive lamprey eel.    We cannot dial the history back to the past, and what year would we choose anyway?  Species composition is always changing. 

Below - somebody dumped gravel into this low spot to slow erosion.  They still mow the grass all around.  Maybe ivy would be better than this alternative.

Gravel filled culvert near Gallows Road in Vienna VA taken on February 15, 2009

The problem of invasiveness is really a type of cost/benefit calculation.    My own bias is to prefer native species - actually local species – because they have been around together a long time and have a demonstrated adaption to the nearby environment.   But I do not limit my choices to only local species because I recognize that human activities have changed the environment sometimes rendering the previous adaption less adaptive.   The human changed environment is the new environment.  The old one is only historical.

Below - imagine the force the stormwater will achieve as it rushes down this hill in a concrete culvert wth no plants to slow it down and no possibility of soaking into the ground.

Concrete culvert on steep hill on Redwood Drive in Vienna VA on February 15, 2009

This last part is important.  Every species is adapted to a niche.   But the niche is not the species and the species is not the occupant of the niche.  A species that occupies a very narrow niche is probably on its way to extinction in our rapidly changing world.   One of the definitions of an invasive species is that it can invade several niches and do it well.   This is also an advantage.  

Below is a local stream where most of the water running through the culverts ends up.  The impervious surfaces and the fast water runoff ensures that it floods and erodes.  The rip-rap holds it somewhat, but it requires consistent attention.

Stream bed in Vienna VA on February 15, 2009

Our environmental tool kit should include a variety of solutions, native and not.  While native is often the best choice, a slavish devotion to the environment we happen to have had in 1607 is senseless.    

Below - the neighborhood is in many ways an oak savannah.  The oaks were planted years ago when the houses were built and/or some were left from the original cover. It would be better if the lawn was replaced with some more resilient, non-mowing, vegetation.

Oak savannah in Vienna VA on February 15, 2009

BTW – some of our native species are invasive in other places.   Our native southern pines are planted all over Australia and South America, where they often grow better than they do back here at home.   Some people in Scotland complain that our Sitka spruces and Douglas fir are now the main components of their forests.   The world’s largest redwoods may soon be in New Zealand, where they were introduced 150 years ago.  They grow even better there than they do in California.  I saw some very big redwoods in Portugal and some really majestic sequoias in Geneva. 

Below is a bad introduced species - bamboo.   Bamboo is extremely agressive and hard to eliminate.  People plant it because it provides quick cover, but it takes over real quick.

Bamboo along stream bed in Vienna VA on February 15, 2009

Below is a yard with a ground cover of pakisandra.  I don't know if they are native, but they are not as hardy as ivy and they can be killed by too much foot traffic or even weed wacking.   The advantage is low maintenance and no mowing.  BTW - most lawnmowers make more pollution than a full sized car. 

Pakisandra plant in front yard in Vienna VA in February 15, 2009 

Below is a "good" non-native, a Lebanon cedar.  They get big and live a long time.  I really cannot reliably tell cedars apart unless they have some special color, like some sorts of Atlas cedars.  I planted a deodar cedar near gallows.  The only way I could identify it was from the tag at Home Depot.

Lebanon cedar in Vienna VA on February 15, 2009 

Below is a bad non-native, multiflora rose.  You cannot see them very well in the picture, but they cover the forest floor.  They have pretty flowers, but I hate them for their thorns; those thorns, however, are why they are so common.  The government recommended them as erosion control and as a "living fence."  I can attest to their value as fence barriers.

Multiflora rose in Dunn Loring Park on February 15, 2009

February 13, 2009

Recency and Availability Bias

Two of the most easily observed (in others) but difficult to counter biases are that we over-weight recent events and we rely too much on easily available information.  I thought about this when I saw the results of a recent poll re the best president.  Americans rate Reagan #1, according to Gallup, followed by Kennedy, Lincoln, Franklin Roosevelt and then Washington. 

Graph of presidential greatness

Humans are programmed to take shortcuts when trying to understand situations and some of these patterns go way back.  They work in simple situations with good and timely feedback – i.e. the kinds of situations our Pleistocene ancestors faced on the African plains trying to avoid becoming leopard food – but lead us astray on complex choices where the effects are separated from the causes in time and space – i.e. much of what we deal with in the modern world.  

I think all those presidents were okay, but no matter what you think of the actual merits of that presidential preference, what are the chances that the two best presidents would have been in office within living memory?   You get this same sort of bias when you ask about the greatest people in history in general.  There is a bias toward people of the late 20th Century.   What does this say about people taking the long view? And what does that mean for our practice of persuasion?

Below is the merry-go-round at the Smithsonian.

Smithsonian merry-go-round

I bet Lincoln would have moved up in the standings if the poll had been taken yesterday or right after some kind of television special. 

There are a lot of good books on these sorts of bias, BTW.  Most have some connection to prospect theory.  The easiest to understand book on the subject is called simply Decision Traps.  It is an old (1990) book.  A more recent one that covers some of the same ground is Nudge Nudge is more recent and more readily available, so I suppose it will be given more weight.

BTW (2) a few more of the pernicious rules of thumb include:

Confirmation bias – people search out and remember information that confirms rather than challenges their current beliefs.

Vividness - particularly vivid experiences or images interfere with judgment.

Anchors – people consciously or unconsciously set baselines and then have trouble adjusting.   This is why salesmen and lawyers try to get a big number mentioned up front.   That becomes the anchor from which all adjustments are made.

BTW (3) I think the greatness of presidents should be measured by how crucial they were to the development of our country. 

W/o Washington, there would be no U.S. as we know it, so I would rate him #1.  Lincoln saved the Union and made it what it became, so he is #2.   Other transformative presidents were F. Roosevelt, Reagan and Jackson.  In that order they were great.  

Kennedy was okay but not great, IMO.  T. Roosevelt was a great character, but at time that didn't call for greatness.  Wilson had some great ideas, but he was unable to carry them through.   Jefferson was a great and crucial thinker, but not a great president.  Ditto the father of the Constitution James Madison.   Truman and Eisenhower were very good, but not great. 

February 07, 2009

Learning From the Management Gurus

John Matel with "The Economist" magazine, February 7, 2009 

If I could read only one magazine a week, it would be “The Economist” because it has such a variety of topics written in a style I enjoy. I have subscribed to the Economist since I was in graduate school and it has contributed as much to my education as my grad school experience.  Actually, all education, formal and otherwise, builds what went before.   I was reminded of that today with this Economist article on Fredrick Taylor. 

I met Taylor (figuratively) in grad-school when I studied operations research.   He is the father of “scientific management” and while I think the strict application of his theory is probably a bad thing (Lenin was a Taylor fan), he did start the systematic study of management processes that has done a lot to create the modern prosperity we now enjoy.   Peter Drucker wrote that Taylor was, “the first man in history who did not take work for granted, but looked at it and studied it. His approach to work is still the basic foundation”.    That was worth something.  

Frederick Winslow Taylor, father of scientific management, around 1900I don’t like the practical and complete application of the theories.   Even if you don’t know Taylor, you know his work.  He is the time management guy, the one who set loose all those guys with clipboards and stopwatches to measure workers.   In our scheme, we do not ask the initiative of our men. We do not want any initiative. All we want of them is to obey the orders we give them, do what we say, and do it quick.  That assumes you don't want innovation or initiative. This was the frightening world of “Modern Times” or “Metropolis” and in the early 20th Century the trends didn’t look good.  Fortunately trends never continue and we got back to a more human and humane system, at least in theory.  Humans don't work like machines and everybody is better off if everybody is thinking.

That's Taylor on the left.

I will let those who care enough read re the other stars of management.  Here are the links:
Max Weber, Richard Rumelt, Warren Buffett,  Richard Pascale, Alfred Sloan, Peter Senge, Laurence Peter, Henry MintzbergPeter DruckerGeert Hofstede, Abraham Maslow, Douglas McGregor, Gary Hamel, Michael Porter,  Dale Carnegie, Igor Ansoff, Warren Bennis, Frank and Lillin Gilbreth C.K. Prahalad.